Business

Dining

Events

What is the minimum number of guests required to book meeting spaces at Epsom Downs Racecourse?

All meeting spaces require a minimum of 30 people to book. This applies to all conference and meeting room bookings regardless of the specific space or package selected.

What is the minimum number of guests required for banqueting events?

Banqueting bookings require a minimum of 50 people. This is separate from the meeting space minimum and applies specifically to dining events.

What are the Day Delegate Rate packages and pricing available?

Day Delegate Rate packages start from £53 per person plus VAT. The Classic DDR Package at £53+VAT includes main suite hire, arrival tea/coffee with pastries and fruit, mid-morning refreshments, finger buffet lunch, afternoon tea/coffee, water, projector/screen, flipchart, WiFi, parking, and dedicated event manager. A Premier DDR Package is available at £64+VAT with enhanced catering options.

Does Epsom Downs Racecourse allow external catering to be brought on site?

External catering is not normally allowed on site. However, the venue works with contracted preferred caterers who can provide catering services if you prefer not to use the in-house catering. You must use one of their approved catering partners rather than bringing your own external caterer.

Is dry hire available for events at Epsom Downs Racecourse?

No, the venue does not sell on a pure dry hire basis. All bookings must include either in-house catering services or use one of their contracted preferred catering partners who will quote for both room hire and catering as part of their package.

What are the capacity limitations for large events requiring both presentation and dining space?

For events requiring 500+ seated guests, the Diomed suite can accommodate up to 500 people in theatre style for presentations. However, the venue's kitchen facilities cannot service seated dining for groups of 700+ people, making such large-scale events unsuitable for the venue.

What spaces are available for events requiring both presentation areas and exhibition space?

The venue can offer the Diomed suite for up to 500 people in theatre style presentations, with the Oaks Hall available for smaller exhibition areas accommodating around 50 stalls. However, larger exhibition requirements may exceed the venue's capacity limitations.

What contact information should I use for booking enquiries and what are the sales team's working days?

For bookings, contact Victoria Labaziewicz (Conference & Events Sales Executive) at +44 (0) 1372463072 or Vicky Stevens (National Sales Manager) at +44 (0) 1372461218. Vicky Stevens works Monday, Tuesday, Thursday and Friday only, so plan enquiries accordingly for faster responses.