Business

Events

Weddings

What is the minimum number of people required to book meeting spaces at Epsom Downs Racecourse?

All meeting spaces require a minimum of 30 people to book. This applies to all conference and meeting room bookings at the venue.

What is the minimum number of people required for banqueting bookings?

Banqueting bookings require a minimum of 50 people. This is separate from the meeting space minimum and applies specifically to dining events.

What are the Day Delegate Rate packages and pricing?

Day Delegate Rate packages start from £53 per person plus VAT. The Classic DDR Package at £53+VAT includes main suite hire, arrival tea/coffee with pastries and fruit, mid-morning refreshments, finger buffet lunch, afternoon tea/coffee, water, projector/screen, flipchart, WiFi, parking, and dedicated event manager.

Can I bring my own external catering to the venue?

The venue does not normally allow external catering to be brought on site. However, they work with preferred contracted caterers who can provide catering services, and you must use one of these approved partners rather than sourcing completely independent catering.

Do you offer dry hire options for events?

No, the venue does not sell on a pure dry hire basis. All bookings must include catering services, either through their in-house catering or approved contracted catering partners.

What are the capacity limitations for large events?

The venue cannot accommodate events requiring 700 guests with 500 seated, as their kitchen facilities in the largest halls cannot service these numbers in seated capacity. The Diomed suite can hold up to 500 people in theatre style layout.

What spaces are available and what are their capacities?

Available spaces include the Diomed suite (up to 500 people theatre style), Oaks Hall (suitable for smaller groups), Downs View suite (60 people cabaret), Gallops (48 people cabaret), and Double box (24 people cabaret). The Blue Ribband suite can accommodate up to 150 people and includes a private terrace overlooking the racecourse.

What are the room hire fees for additional spaces?

Room hire fees vary by space: Mezzanine area £1,000 ex VAT, Downs View suite £1,800 (often discounted to £1,000), Gallops £1,400 (often discounted to £800), Double box £600 (often discounted to £300), and breakout spaces at £2,000 ex VAT.

What AV equipment is included and what are additional costs?

Basic AV includes projector, screen, and built-in PA system at no extra charge. Additional equipment costs: lectern and microphone £90 ex VAT, standalone microphone £70 ex VAT, medium stage £350 ex VAT.

What are the working days for the sales team?

The National Sales Manager works Monday, Tuesday, Thursday and Friday. This may affect response times and availability for site visits or meetings on Wednesdays.