Business

Events

Weddings

What are the exact hire rates for the Exhibition Hall and what additional costs should I budget for?

The Exhibition Hall costs £1,788 + VAT per build-up day and £3,575 + VAT per event/open day. You must also budget for mandatory cleaning contribution of £425 + VAT, plus staffing costs including stewarding at £18.50 + VAT per hour (6-hour minimum), first aid at £185 + VAT per day, and security if required at £26.80 + VAT per hour (6-hour minimum). Public liability insurance with minimum £5 million cover is required.

What is the maximum capacity of the Exhibition Hall and what layout options are available?

The Exhibition Hall provides approximately 1,400m² of exhibition space on the ground floor of the grandstand. The venue can accommodate up to 500 delegates in theatre style in the Premier Suite, and the Desert Orchid Suite accommodates up to 72 guests in cabaret layout. The space is multifunctional and can be used for trade shows, consumer shows, product launches, and various event layouts.

What staffing is mandatory and what are the exact hourly rates?

All staffing has a 6-hour minimum requirement at £18.50 + VAT per hour for stewarding, car park attendants, event support, and cloakroom staff. SIA licensed supervisors cost £28.30 + VAT per hour, SIA security is £26.80 + VAT per hour, and CCTV operators are £31.50 + VAT per hour. First aid is mandatory at £185 + VAT per day (8-hour minimum), and all rates are subject to annual increases from April 1st.

Are there any restrictions on dates or special pricing for holidays?

Staffing is charged at double time on all Bank and Public Holidays including New Year's Day, Easter Sunday, Christmas Day, and Boxing Day. Specific dates may already be booked - for example, November 8th, 2025 was unavailable due to existing bookings. It's essential to check availability early as popular dates book out quickly.

What catering options are available and are there minimum spends?

The venue offers internal catering with minimum spends that apply (specific amounts quoted on request). For large events, they can provide catering concession units with a minimum spend of £1,500 inc VAT per unit, or offer a buyout fee of £30,000 inc VAT for external catering on live event days. All external food outlets must provide Health, Safety & Hygiene certificates plus bar licenses.

What AV equipment is included and what are the additional costs?

Basic AV equipment varies by package - some include projector and screen, flipchart and pens. Additional equipment costs include lapel microphones at £60 + VAT, large screen/projector at £250 + VAT, staging at £250 + VAT, lectern and mic at £90 + VAT, and AV technician for the day at £395 + VAT. Built-in PA systems are complimentary in some spaces.

Can I bring my own suppliers and what approvals are needed?

External suppliers are permitted but require approval and proper documentation. For catering, you need Health, Safety & Hygiene certificates for all food outlets and licenses for bars. There may be buyout fees - for example, £30,000 inc VAT for external catering on live event days. The venue needs to review all external supplier arrangements in advance.

What are the day delegate rates and what's included in the packages?

Classic Day Delegate Rate packages start from £50-£63.60 + VAT per person and typically include main suite hire, arrival tea/coffee with pastries, mid-morning refreshments, finger buffet lunch, afternoon tea/coffee, water, projector/screen, flipchart/pens, Wi-Fi, car parking, and dedicated event manager. Premium packages may include additional services and upgraded catering options.

Is there adequate parking and what are the transport links?

The venue offers complimentary car parking as part of most packages. Kempton Park has its own on-site railway station providing direct routes to and from London Waterloo, making it easily accessible by public transport. Car park attendants are available at £18.50 + VAT per hour with a 6-hour minimum if additional parking management is required.

What capacity limitations exist for different event types?

The venue cannot accommodate very large seated events - they declined a request for 700 guests with 500 seated, stating their kitchen facilities cannot service these numbers in seated capacity. The largest spaces accommodate up to 500 theatre style in the Premier Suite, 72 cabaret in Desert Orchid Suite, and various smaller breakout rooms ranging from 24-60 people depending on layout.