Business

Dining

Events

What are the exact hire rates for the Exhibition Hall and what additional costs should I budget for?

The Exhibition Hall costs £1,788 + VAT per build-up day and £3,575 + VAT per event/open day. You must also budget for a mandatory cleaning contribution of £425 + VAT, plus staffing costs including stewarding at £18.50 + VAT per person per hour (6-hour minimum), and first aid at £185 + VAT per day (8-hour minimum). Public liability insurance with minimum £5 million cover is required.

How much space does the Exhibition Hall provide and what capacity can it accommodate?

The Exhibition Hall offers approximately 1,400m² of exhibition space on the ground floor of the grandstand. The space features natural daylight and is described as bright, vibrant and stylish. It's multifunctional and suitable for trade shows, consumer shows, and product launches, though specific capacity numbers for different layouts aren't provided in the available information.

What staffing is mandatory and what are the exact hourly rates?

All staffing has a 6-hour minimum requirement at £18.50 + VAT per person per hour, including stewarding, car park attendants, event support, and cloakroom staff. Security staff cost more: SIA Licensed Supervisors at £28.30 + VAT per hour, SIA Security at £26.80 + VAT per hour, and CCTV Operators at £31.50 + VAT per hour. First aid is mandatory at £185 + VAT per day with an 8-hour minimum.

Are there any restrictions on dates or special pricing for holidays?

All staffing is charged at double time on Bank & Public Holidays including New Year's Day, Easter Sunday, Christmas Day, and Boxing Day. The Exhibition Hall was noted as unavailable for November 8th, 2025 weekend, indicating weekend bookings may have limited availability. All additional service costs are subject to annual increases from April 1st each year.

What catering options are available and are there minimum spend requirements?

Catering has minimum spends that apply, though specific amounts aren't detailed in the available information (listed as POA - Price on Application). The venue can arrange catering services, but you'll need to contact your Kempton Park Event Manager for specific pricing and minimum spend requirements based on your event size and requirements.

Can I bring my own suppliers and what approvals are needed?

You can bring external suppliers, but specific approval processes aren't detailed in the available information. The venue mentions that "any other additional services required can be quoted for by your Kempton Park Event Manager," suggesting they prefer to coordinate additional services. You'll need to discuss vendor approval requirements directly with the venue.

What AV equipment and furniture options are available?

AV equipment is available but pricing is listed as POA (Price on Application). Furniture is also available with pricing to be confirmed. Photocopying services are mentioned as an additional cost option. You'll need to specify your exact AV and furniture requirements to receive detailed pricing from your Event Manager.

What happens if there are damages and what insurance do I need?

Dilapidations (damage costs) are listed as an additional charge, though specific amounts aren't provided. You must have public liability insurance with a minimum of £5 million cover. The venue will assess any damages after your event and charge accordingly, so it's important to understand their damage assessment process before booking.

How far in advance should I book and what's the booking process?

The venue operates a hold system where they can place dates on hold while you make decisions, as evidenced by their communication about holding the Desert Orchid Suite as a "first option." However, specific booking timelines, deposit requirements, and hold periods aren't detailed in the available information and would need to be confirmed directly with the sales team.

Are there capacity limitations for different types of events?

The venue indicated they cannot accommodate events requiring 700 guests with 500 seated, stating their "kitchen facilities in the largest halls unfortunately will not be able to service these level of numbers in seated capacity." This suggests there are practical capacity limits for catered events that may be lower than the physical space capacity.