Business

Events

Weddings

What are the exact hire rates for the Exhibition Hall and what additional costs should I budget for?

The Exhibition Hall costs £1,788 + VAT per build-up day and £3,575 + VAT per event/open day. You must also budget for mandatory cleaning contribution of £425 + VAT, plus staffing costs including stewarding at £18.50 + VAT per hour (6-hour minimum), security at £26.80 + VAT per hour (6-hour minimum), and first aid at £185 + VAT per day. All staffing rates are subject to annual increases from 1st April.

What is the capacity and layout options for the Exhibition Hall?

The Exhibition Hall provides approximately 1,400m² of exhibition space on the ground floor of the grandstand. The space features natural daylight and is described as bright, vibrant and stylish. It's multifunctional and can accommodate trade shows, consumer shows, and product launches, though specific capacity numbers for different layouts are not specified in the venue information.

What staffing is mandatory and what are the hourly rates and minimums?

All staffing has a 6-hour minimum requirement. Rates include: stewarding, car park attendants, event support, and cloakroom staff at £18.50 + VAT per hour; SIA security at £26.80 + VAT per hour; SIA licensed supervisors at £28.30 + VAT per hour; CCTV operators at £31.50 + VAT per hour; and first aid at £185 + VAT per day (8-hour minimum). All rates double on bank holidays including New Year's Day, Easter Sunday, Christmas Day and Boxing Day.

What insurance requirements must I meet to book the venue?

You must have public liability insurance with a minimum of £5 million cover to hire the Exhibition Hall. This is a mandatory requirement that must be in place before your event can proceed.

Are there catering options available and what are the minimum spend requirements?

Catering is available with minimum spends that apply, though specific amounts are quoted on a case-by-case basis (POA - Price on Application). The venue can accommodate internal catering arrangements, and you'll need to confirm whether you require their catering services when making your enquiry.

What AV equipment and furniture options are available?

AV equipment is available but pricing is quoted separately (POA - Price on Application). Furniture is also available on a Price on Application basis. Additional services like photocopying can be arranged, and any specific AV or furniture requirements will be quoted by your designated Kempton Park Event Manager.

Can I bring my own vendors and what restrictions apply?

The venue can accommodate external vendors, but you must provide health, safety and hygiene certificates for all food outlets as well as licenses for any bars. All external suppliers must be approved by the venue and meet their standards before being permitted on-site.

What are the limitations for large events and kitchen capacity?

The venue cannot accommodate events requiring 500+ seated guests due to kitchen facility limitations. For a recent enquiry involving 700 guests with 500 seated, the venue confirmed they do not have suitable space or kitchen facilities to service these numbers in seated capacity.

How far in advance should I book and what is the enquiry process?

Popular dates book out well in advance - the Exhibition Hall was already booked for November 8th, 2025 when enquired about months prior. Contact the events team directly to check availability for your specific dates, and they will provide detailed quotes and coordinate with your designated Event Manager for additional services.

What transport links and parking are available?

Kempton Park has its own on-site railway station providing direct routes to and from London Waterloo, making it easily accessible by public transport. Car parking is available on-site, though specific capacity and any associated costs would need to be confirmed when booking.