Business

Dining

Events

What are the exact hire rates for the Exhibition Hall and what additional mandatory costs should I budget for?

The Exhibition Hall costs £1,788 + VAT per build-up day and £3,575 + VAT per event day. You must also budget for a mandatory cleaning contribution of £425 + VAT, plus minimum £5 million public liability insurance coverage. All staffing costs are additional and charged separately.

What staffing is required and what are the exact hourly rates with minimum hours?

All staff have 6-hour minimums at £18.50 + VAT per hour: stewarding, car park attendants, event support, and cloakroom staff. Security costs more: SIA Security at £26.80 + VAT per hour, SIA Licensed Supervisors at £28.30 + VAT per hour, and CCTV Operators at £31.50 + VAT per hour. First Aid is £185 + VAT per day (8-hour minimum).

How much space does the Exhibition Hall provide and what capacity limits apply?

The Exhibition Hall offers approximately 1,400m² of exhibition space on the ground floor of the grandstand. The venue can accommodate up to 700 delegates for conferences, though specific capacity depends on your layout requirements. The space features natural daylight and is described as multifunctional.

What are the catering arrangements and minimum spend requirements?

Catering has minimum spends that vary by event (quoted as POA - Price on Application). You can use the venue's internal catering or bring external caterers, but external catering requires health, safety, and hygiene certificates plus proper licensing for any bars. Specific minimum amounts must be confirmed when booking.

Are there any date restrictions or premium pricing periods I should know about?

All staffing costs double on Bank and Public Holidays including New Year's Day, Easter Sunday, Christmas Day, and Boxing Day. Additionally, all service costs are subject to annual increases from April 1st each year, so pricing may change if booking for future years.

What AV equipment and furniture options are available and how are they priced?

AV equipment and furniture are available but priced separately as POA (Price on Application). The venue mentions photocopying services are also available. You'll need to request specific quotes for projectors, screens, microphones, staging, tables, chairs, and any other equipment requirements.

What are the setup and breakdown arrangements for multi-day events?

Build-up days are charged at £1,788 + VAT per day, while live event days cost £3,575 + VAT per day. You can have multiple setup days if needed, with each charged at the build-up rate. All staffing for setup and breakdown days follows the same hourly rates and minimum requirements.

Can the venue accommodate large-scale events requiring significant kitchen facilities?

The venue's kitchen facilities have limitations for large seated events. They cannot accommodate 700 guests with 500 seated due to kitchen capacity constraints. For events requiring extensive food service for large numbers, you may need to consider external catering solutions or alternative arrangements.