Business

Dining

Events

What is the minimum number of guests required for bookings at Epsom Downs Racecourse?

All meeting spaces require a minimum of 30 people for bookings. Banqueting bookings specifically require a minimum of 50 people. If your group is smaller than these minimums, the venue cannot accommodate your event.

What are the Day Delegate Rate packages and pricing at Epsom Downs?

Day Delegate Rate packages start from £53 per person plus VAT. The Classic DDR Package at £53+VAT includes main suite hire, arrival tea/coffee with pastries and fruit, mid-morning refreshments, finger buffet lunch, afternoon tea/coffee, water, projector/screen, flipchart, Wi-Fi, parking, and dedicated event manager.

Can I bring my own external caterer to Epsom Downs Racecourse?

The venue does not normally allow external catering to be brought on site. However, they do work with preferred contracted caterers who can provide catering services. You must use one of their approved catering partners rather than sourcing completely independent catering.

Is dry hire available at Epsom Downs Racecourse?

No, Epsom Downs does not sell on a pure dry hire basis. All bookings must include catering services, either through their in-house catering or approved contracted catering partners. Room hire is bundled with catering packages rather than offered separately.

What are the capacity limits for the main event spaces?

The Diomed Suite can accommodate up to 500 people in theatre style layout and up to 224 people in cabaret style. The venue cannot accommodate events requiring 700+ guests with 500+ seated, as their kitchen facilities and largest halls cannot service these numbers in seated capacity.

What additional room hire fees apply beyond the Day Delegate Rate?

Additional room hire fees include: Mezzanine area at £1,000 ex VAT, breakout spaces at £2,000 ex VAT for all rooms, individual breakout rooms from £300-£1,800 ex VAT depending on size. The main DDR package includes the primary suite hire, but additional spaces incur separate charges.

What AV equipment is included and what are the additional costs?

The DDR package includes a projector, screen, built-in PA system, flipchart, and pens at no extra cost. Additional AV costs are: lectern and microphone £90 ex VAT, standalone microphone £70 ex VAT, medium stage £350 ex VAT. All additional AV costs exclude VAT.

What are the pricing options for Christmas parties and dinner events?

All-inclusive dinner packages start at £67 per person including VAT, which covers exclusive party suite, non-alcoholic arrival drink, three-course menu, staffing, security, and complimentary parking. You can add half a bottle of wine per person for £18.75, or upgrade to premium wine options at additional cost.

Are there any restrictions on event timing or setup requirements?

Events typically require setup time, with some events needing access from 7am for same-day setup. The venue can accommodate events running until late evening or midnight depending on the booking. Specific timing restrictions and setup requirements should be confirmed during the booking process.

What spaces are available for breakout rooms and smaller meetings?

Available breakout spaces include: Downs View Suite (60 people cabaret, £1,800 room hire), Gallops (48 people cabaret, £1,400 room hire), and Double Box (24 people cabaret, £600 room hire). These can be discounted when booked alongside main event spaces, with reductions of up to 50% available.