Business

Events

Weddings

What is the minimum number of guests required for bookings at Epsom Downs Racecourse?

All meeting spaces require a minimum of 30 people for bookings. Banqueting bookings specifically require a minimum of 50 people to proceed with a reservation.

What are the Day Delegate Rate packages and pricing for events?

Day Delegate Rate packages start from £53 per person and include main suite hire, arrival tea and coffee with pastries, mid-morning refreshments, finger buffet lunch, afternoon tea and coffee, projector and screen, flipchart and pens, complimentary Wi-Fi, car parking, and dedicated event manager. Premium DDR packages are available at £64 per person with enhanced menu options.

Can I bring my own external caterer to the venue?

External catering is not normally allowed on site. The venue works with contracted preferred caterers who handle both room hire and catering as part of their package. You must use one of their approved catering partners rather than sourcing your own catering independently.

What are the capacity limits for different event spaces at Epsom Downs?

The Diomed suite can accommodate up to 500 people in theatre style or 224 people in cabaret style. The Oaks Hall can accommodate up to 50 people for exhibitions or stalls. Kitchen facilities and seated capacity are limited for events requiring more than 500 seated guests.

What are the pricing options for Christmas parties and dinner events?

All-inclusive dinner packages are available at £76 per person including VAT, which covers room hire, glass of bubbly on arrival, three-course seated meal, tea and coffee, staffing and security. You can add half a bottle of wine per person for an additional £18.75 per person.

Are there additional venue hire fees beyond the catering packages?

Yes, there are separate room hire fees depending on the space. The Mezzanine area costs £1,000 plus VAT, breakout spaces range from £300-£1,800 plus VAT depending on size, and catering spaces incur a £2,000 plus VAT hire fee for larger events.

What entertainment and additional services are available?

DJ and dance floor services are available for £400 plus VAT. The venue can accommodate live bands and entertainment, with spaces that have no noise restrictions. Additional AV equipment like lecterns and microphones cost £70-£90 plus VAT, with medium stages available for £350 plus VAT.

Does the venue operate on a dry hire basis?

No, the venue does not sell on a pure dry hire basis. All bookings must include catering services through their in-house team or approved contracted partners. Room hire and catering are bundled together as part of their standard operating model.

What are the working days and contact details for the sales team?

The National Sales Manager works Monday, Tuesday, Thursday and Friday and can be reached at +44 (0) 1372461218. The Conference and Events Sales Executive is available at +44 (0) 1372463072 for enquiries and bookings.

What spaces are suitable for large-scale events with exhibitions or stalls?

For events requiring exhibition space, the Oaks Hall can accommodate up to 50 stalls for networking and selling. However, events requiring 75+ supplier stalls with 10,000-12,000 square feet of exhibition space may exceed the venue's capacity limitations.