The Royal Horseguards Hotel and One Whitehall Place

The Whitehall Suite and Whitehall Reception room hire is £5,000 with a minimum food and beverage spend of £5,000 for 100 attendees, totaling £10,000 minimum. All rates are inclusive of VAT. For smaller events, individual room options may be available at different rates.

The Whitehall Suite can accommodate up to 280 guests for receptions, 150 for dinner and dance events, and 160 for cabaret-style seating. The space offers flexibility for various layouts including theatre, banqueting, and cocktail reception configurations.

Dinner packages start from £125-£139 per person and include a glass of sparkling wine on arrival, three-course pre-ordered set menu with vegetarian option, half bottle of house wine per person, half bottle of mineral water, room hire, menus, candelabras and mirrored centerpieces, table plan, and manned cloakroom. Minimum numbers are typically 40-100 depending on the package.

Silver Package offers one hour of house wine, beer and soft drinks for £35 per person, or with spirits and Prosecco for £55. Gold Package provides two hours for £55-£65 per person. Diamond Package includes three hours for £85-£90 per person. Champagne Package with premium options ranges from £95-£110 per person for three hours.

The Christmas party package costs £145 per person and includes sparkling wine on arrival, three-course dinner with coffee and mini mince pies, half bottle of house wine and mineral water per person, room hire, Christmas centerpieces, crackers and novelties, menus, table plan, and manned cloakroom. Minimum numbers are typically 65 guests.

Additional catering includes canapés from £29 per person, finger food from £55 per person, bowl food from £85 per person, and cheese and port from £32 per person. Continental breakfast is £35 per person, full English breakfast buffet is £46 per person. The venue can accommodate halal menus upon request.

AV services include large PA systems from £250, gooseneck microphones at £60 each, handheld microphones at £60 each, 42-inch comfort monitors for £265, full HD cameras with tripods from £615, and on-site AV technicians at £350 each. Delivery and collection charges apply at £95.

The venue typically holds space for short periods (often until 3pm or 4pm on specified days) before requiring confirmation. Site visits can be arranged, and the venue requires confirmation with specific deadlines. Payment terms and deposit requirements vary by event type and should be confirmed during the booking process.

Day Delegate Rate packages range from £88-£152 per person and include arrival tea/coffee, mid-morning break, working buffet lunch served in the meeting room, afternoon break, room hire, flipchart with pads and pens, delegate stationery, mineral water, mints, and complimentary Wi-Fi. Minimum numbers are typically 25-50 depending on the package.

The Whitehall Suite has restricted access via stairs, which should be considered for guests with mobility requirements. The venue is a Grade I listed building with original architectural features including faience tiling on columns, and has its own cloakroom, toilet facilities, and kitchen for exclusive use.