Business

Events

Weddings

What are the room hire costs and minimum spend requirements for private events?

Room hire varies by space: Charles Suite is complimentary with £1,800 minimum catering spend, Conservatory costs £1,500 with £1,500 minimum catering spend, Library costs £500 with £1,000 minimum catering spend, and Royal Suite costs £950 with £8,000 minimum catering spend. All rates include VAT and a discretionary 15% service charge is added to the final invoice.

What are the capacity limits for each event space?

The Conservatory accommodates up to 40 guests for lunch on round tables or 30 on one oval table. The Charles Suite holds up to 50 guests on 10 round tables or 30 on one oval table. The Library accommodates up to 30 guests for standing receptions. The Royal Suite can host up to 50 guests in U-shape configuration.

What are the food and beverage pricing options?

Afternoon tea costs £75 per person with last serving at 5pm. Buffet lunch is £45 per person, three-course private dining is £95 per person, and canapes start from £4 per piece. House wine starts from £44-50 per bottle, Champagne from £110 per bottle, Prosecco £55 per bottle, bottled beers £10 each, and soft drinks from £6 each.

What AV equipment is available and what are the costs?

The Conservatory includes a PA system and microphone (rarely used due to room size). A 55-inch plasma screen costs £50 for the day, microphone hire is £30, and HDMI connection is available. Basic AV equipment like flipcharts, delegate stationery, and WiFi are typically included complimentary with day packages.

How long are quotes valid and what is the booking hold policy?

All quotes are valid for 5 working days only. The venue does not hold any space during the quotation process - availability remains subject to change until a booking is confirmed. Enquiries are typically released if no response is received within specified timeframes (usually 5-7 days).

What are the payment terms and additional charges?

All rates are inclusive of VAT at the current standard rate. A discretionary 15% service charge is automatically added to the final invoice. Payment timelines and deposit requirements are not specified in available information - these details would need to be confirmed directly with the events team.

Are there restrictions on decorations or setup time?

Specific decoration policies and setup time allowances are not detailed in available information. The venue does accommodate personalized elements like menus, place cards, and seating plans for certain packages, but decoration guidelines and advance setup access would need to be confirmed with the events team.

What accommodation options are available for event guests?

The hotel offers Classic Double Rooms at £390-420 per room per night including VAT and complimentary full English breakfast. Group rates are based on a minimum of 10 rooms per night, and guests must email the group reservations team mentioning the event name to book. Rates are valid for 5 days and subject to change based on room numbers or length of stay.

Can events be held on weekends and what are the timing restrictions?

Weekend availability is confirmed in correspondence (Saturday events are mentioned), but specific weekend pricing or restrictions are not detailed. Afternoon tea service ends at 5pm. Event timing flexibility and any day-of-week pricing variations would need to be confirmed directly with the venue.

What is included in Christmas party packages?

Christmas packages start at £90 per person (reduced from typical £150) for groups of 100+ guests. The package includes exclusive use of both Butlers Restaurant and Conservatory, festive 2-course menu, tea/coffee with mince pies, half bottle of house wine, chair covers with colored sash, tea lights, candelabra, personalized menus, place cards, and seating plan.