Reading & Writing Room at The Royal Horseguards Hotel and One Whitehall Place - Events
Capacity: Up to 280 guests (Reception)
Location: Whitehall, London, Westminster, SW1A 2EJ, London
Coordinates: 51.5062103271484, -0.123992681503296
Features
- Wifi
- 2nd Floor
- Faience tiling
- Use with the Gladstone Library
- Views over gardens
- Views over London Eye
- Views over River Thames
Food & Drink
- Professional Kitchen
- Halal Catering
- Kosher Catering
- Recommended Caterering List Available
Space
- Disabled Access
- 232m² (2,497ft²)
- Ceiling Height 6.5m (21ft)
Licenses
- Licensed Until 12am
- Extensions Available
- Wedding License
Capacities
- 56 Boardroom
- 70 Cabaret
- 120 Dining
- 280 Reception
Venue Guide Prices
Dining
Delegate packages
| Price | Schedule | Package |
|---|---|---|
| £135 / Per Person | Every day, 09:00 - 17:00 | Per person package |
Events
Delegate packages
| Price | Schedule | Package |
|---|---|---|
| £135 / Per Person | Every day, 09:00 - 17:00 | Package per person |
Weddings
Party packages
| Price | Schedule | Package |
|---|---|---|
| £180 / Per Person | Every day, 09:00 - 17:00 | wedding package |
Frequently Asked Questions
What are the room hire costs for different event spaces?
The Meston Suite costs £1,000 for drinks receptions, while dinner packages start from £120-£145 per person and include room hire. The Churchill Bar has a £400 room hire fee for arrival drinks. The London Meeting room costs £500, and filming in the River Room costs £1,000 for a full day (reduced from £1,000 to £700 for evening slots 18:30-23:00).
What are the capacity limits for different room setups?
The Meston Suite accommodates up to 72 for banqueting, 80 for receptions, 70 for theatre style, 48 for cabaret, 45 for classroom, and 32 for U-shape. The Whitehall Suite holds 150 for dinner & dance and 280 for receptions. The Gladstone Library can accommodate 160 for cabaret style events.
What are the dinner package prices and what's included?
Dinner packages range from £120-£145 per person and include one glass of sparkling wine on arrival, three-course pre-ordered set menu with one vegetarian option, room hire, half bottle of house wine per person, half bottle of mineral water, menus, candelabras & mirrored centrepieces, and table plan. Christmas packages are £145 per person and include additional Christmas decorations, crackers, and mini mince pies.
What are the minimum guest requirements for different packages?
Dinner packages require a minimum of 20 guests (some quotes show 40-80 minimum). Day Delegate Rate packages require a minimum of 25-50 guests depending on the specific package. Christmas party packages have a minimum of 65 guests.
What drinks packages are available and how much do they cost?
Silver Package: £35 per person for one hour of house wine, beer and soft drinks (£55 with spirits). Gold Package: £55-£65 per person for two hours. Diamond Package: £85-£90 per person for three hours. Champagne Package: £95-£110 per person for three hours including house champagne. Individual bottles start from £43 for house wine, £48 for sparkling wine, and £80 for champagne.
Can the venue accommodate dietary requirements like halal food?
Yes, the venue can cater to halal menus and offers vegetarian options as standard with all dinner packages. They also provide soft drinks menus for groups that don't consume alcohol and can accommodate various dietary restrictions.
How long can you hold space without confirmation?
The venue typically holds space for a few days to a week pending confirmation. One example shows space being held until Wednesday at 3pm, and another shows a same-day deadline of 3pm or 4pm for confirmation.
What additional catering options are available beyond dinner packages?
Continental breakfast costs £35-£42 per person, Full English breakfast buffet is £46 per person. Canapés start from £29 per person, finger food from £55 per person, and bowl food from £85 per person. Day Delegate Rate packages are £88-£105 per person and include arrival coffee, mid-morning break, working lunch, and afternoon break.
Are there restrictions on filming and what are the costs?
Filming is permitted with full day rates only - no half-day rates are available. The River Room costs £1,000 for full day filming, reduced to £700 for evening slots (18:30-23:00). Three hours of filming still requires the full day rate.
What AV equipment and technical services are available?
Basic AV includes flipcharts with pads and pens, complimentary Wi-Fi, and standard presentation equipment. Advanced AV services are available through external suppliers including PA systems (£250), microphones (£60 each), comfort monitors (£265), cameras (£615), and on-site technicians (£350 each for 5-hour shifts).
Venue Photos
This venue has 5 professional photos:
Amenities & Features
- River Thames views
- London Eye views
- Faience tiling
- Built-in parquet dance floor
- Interconnects with Gladstone Library
- 2nd floor location
- Whitehall Gardens views
- Grade I listed building
- 5-star hotel setting
Event Types
Great for: Stunning River Thames and London Eye views from a Grade I listed building with built-in parquet dance floor and interconnecting library space.
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Additional Information
✓ Prime Venue - Verified premium partner
Contact: Available through HireSpace booking platform