Events

What are the Day Delegate Package rates and what's included?

The Day Delegate Package is £69.00 per person (reduced from £99.00) with a minimum of 120 guests. It includes main meeting room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, projector and screen, flipchart with markers, pads/pens/paper, Wi-Fi, signage, dedicated event planner, and dedicated event manager on the day. All rates are inclusive of VAT and based on maximum 8-hour hire period from 09:00-17:00.

What are the room capacities and layouts available?

The Milton Suite accommodates up to 200 in theatre layout or 150 in cabaret style. The Blackfriars Suite holds maximum 6 in boardroom layout. Leo's Balcony has a maximum capacity of 100 people with £4,000 minimum spend on food and beverage (50% on food). The Wren and Lutyens Suite can accommodate up to 400 in theatre style.

How does the booking hold system work?

Bookings are held on 'Joint 1st option', meaning multiple clients can hold the same space on the same day. The first client to confirm and return the contract within three working days gets exclusive use of the space. If you don't confirm by the specified deadline, your booking will be automatically released.

What are the mandatory AV costs and technician requirements?

Basic projector and screen are included. Additional AV costs: PA system £245-£350, microphones £66 each, lectern £64, stage blocks £54 each, AV technician £550 (maximum 8 hours, mandatory if booking 2 or more microphones), and External AV Supplier Fee £750. All prices include VAT.

What are the minimum spend requirements for drinks receptions?

Minimum spends vary by space: Sabine Rooftop Bar has a £5,000 minimum spend inclusive of VAT plus 12.5% service charge, Leo's Balcony requires £4,000 minimum spend (50% on food), and general drinks receptions start from £3,000 minimum spend. The venue can build bespoke packages based on your requirements.

What are the setup and breakdown charges?

Evening setup the night prior costs £2,000 for spaces like the Wren and Lutyens Suite. De-rig from 5:30pm until 23:00 costs an additional £2,000. Complimentary access is typically provided from 4pm on the day of the event. Hourly supplements and overnight hold charges may apply for extended periods.

What catering options and pricing are available?

Banquet packages start from £79-£89 per person including arrival drink, 3-course meal, and half bottle of wine. Canapes start from £24 per person (6 items), bowl food from £45 per person (2 cold, 3 hot, 1 dessert), and BBQ items from £45 per person (3 grill items, 4 salads, 2 desserts). All catering is served in designated areas like Leo's Restaurant or refreshment spaces.

Are there any restrictions on music and event timings?

For outdoor events, loud music must be turned down at 8pm, with soft background music allowed until 11pm. Carriages are at 11pm for outdoor spaces. Leo's Bar can remain open until 23:00. Hotel music plays by default - if you want your own music, you must hire the PA system for £300.

What spaces have natural daylight and accessibility features?

The Milton Suite has no natural daylight but is air-conditioned and not fully accessible. The Blackfriars Suite has natural daylight, air conditioning, and is fully accessible. The Wren and Lutyens Suite has natural daylight, air conditioning, and is fully accessible. Always confirm accessibility requirements when booking.

What are the decision deadlines and contract requirements?

Typical decision deadlines are 2-3 working days from the quote date, often by 12:00 noon on the specified date. If no response is received by the deadline, the space is automatically released. Contracts must be returned within three working days of confirmation to secure exclusive use of joint 1st option bookings.