Business

Events

What are the catering costs and what's included in the Day Delegate Rate?

The Oval Day Delegate Rate is £81.00-£97.20 per person plus VAT and includes room hire from 7am-5pm, arrival breakfast rolls and overnight oats with tea/coffee, mid-morning handmade biscuits with tea/coffee, hot finger food buffet lunch, mid-afternoon cake with tea/coffee, fruit and filtered water throughout the day, plus a screen and projector. Additional catering options include tea and coffee from £3.50 per person, tea/coffee with biscuits at £5.50 per person, and tea/coffee with pastries at £8.00 per person.

How long can I hold a space without confirming and what are the payment requirements?

Event holds are typically released after 2-3 weeks without confirmation, with some holds expiring after just 24 hours depending on demand. The venue will handover to your coordinator only when the contracted amount is paid in full. For events close to the date, signed contracts and payment may be required within days of the proposal.

What are the minimum guest requirements and capacity limits for different spaces?

The Corinthian Roof Terrace has a minimum requirement of 100 guests. Room capacities vary significantly - the Pakistan Room can accommodate smaller groups in cabaret style, while larger spaces like the England Suite can handle 250-400 delegates in theatre style. The 175 Suite can accommodate up to 300 theatre-style or 250 cabaret-style.

What are the restrictions during cricket match days?

Event spaces are unavailable during T20 fixtures and other cricket matches - these dates require hospitality bookings instead of standard event hire. Hospitality packages start at £149 per person plus VAT and include food, drinks, and cricket tickets. Regular event bookings cannot be accommodated on match days.

What are the site visit restrictions and timing requirements?

Site visits must be scheduled between 9:30am and 11:30am, with the venue unable to show rooms after midday. This timing restriction appears to apply consistently, so plan your venue viewing appointments accordingly for the morning hours only.

What AV equipment is included and what are the additional costs?

Basic AV (screen, projector, 2 handheld microphones, and PA system) is included with most room hires. Professional AV packages from in-house supplier Encore Global cost £3,495-£12,420 plus VAT depending on the room and requirements. The venue has built-in PA systems suitable for DJs, and rooms include screens and projectors as standard.

Can I bring external suppliers and what are the approved vendor contacts?

External suppliers are permitted with proper insurance. The venue provides approved supplier contacts including: team building (emma@gotoevents.co.uk), gin masterclass (laura@aokevents.com), and cricket experiences (info@ballsportz.co.uk). External caterers may be accommodated under certain arrangements, though this requires specific discussion with the events team.

What are the setup and breakdown time allowances?

AV companies typically require 3 hours for setup (example: 10:00-13:00 setup for a 14:00 start). Events can include pack-down time (example: 16:00-17:30 breakdown). Setup day access is available from 07:00-23:00 for an additional charge. The venue requires details about setup duration when booking to ensure adequate time allocation.

What additional room hire costs apply beyond the Day Delegate Rate?

Catering rooms cost £2,500-£6,885 plus VAT per day depending on the space (Pakistan Room £2,500, Ashes Suite £6,885). Breakout rooms range from £600-£4,000 plus VAT per day. Executive boxes are £650-£690 plus VAT each. The Corinthian Roof Terrace costs £5,000 plus VAT for evening hire.

What are the contact details and booking process?

Contact the events team at enquiries@kiaoval.com or call 0207 820 5651. The venue requires specific event details including duration, timings, delegate numbers, room setup requirements, catering needs, and AV equipment requirements. Multiple sales executives handle different aspects - conference events, hospitality bookings, and business development have separate contacts.