Business

Dining

Events

What are the room hire costs for the Park View Suite and what's included?

The Park View Suite costs £1,500 + VAT for evening hire. This includes the room hire, complimentary onsite parking, and complimentary Wi-Fi. The suite can accommodate 50-180 delegates depending on layout and is located on the 2nd floor with views across the racecourse.

What are the delegate day rate (DDR) packages and pricing?

The Premier DDR package costs £62 + VAT per person and includes main suite hire for the day, arrival tea/coffee with breakfast roll and fresh fruit, mid-morning tea/coffee with cookies, finger buffet or hot buffet lunch, mid-afternoon tea/coffee with baked bites, jugs of iced water, projector and screen, flipchart and pens, Wi-Fi, parking, and dedicated event manager. A Classic DDR package is also available at £66 per person (£79.20 including VAT).

What catering options are available and what are the costs?

Evening dinner options include 3-course meals from £37.50 + VAT per person and arrival drinks at £8.33 + VAT. Additional catering includes tea and coffee at £3.45 + VAT per person per serving, unlimited tea and coffee at £15.98 + VAT per person per day, mini muffins at £4.00 per person, pastries at £5.50 per person, standard canapés at £15.75 per person, and premium canapés at £21.75 per person.

What are the alcohol package options and pricing?

Inclusive drinks packages include beer, house wine, spirit selection and soft drinks by the glass. A 3-hour package costs £46.50 including VAT (£38.75 net) per person, and a 5-hour package costs £75.60 including VAT (£63.00 net) per person. Both packages require a minimum of 50 people.

What capacity limits apply to different event layouts in the Park View Suite?

The Park View Suite can accommodate 50-180 delegates depending on layout. For evening dinners, it can hold a maximum of 150 people. The suite is located on the 2nd floor of the Eclipse Pavilion with views across the racecourse and beyond.

What AV equipment is included and what are the setup requirements?

The Premier DDR package includes a projector and screen, flipchart and pens. For events requiring additional AV such as microphones, PA systems, or screens for presentations, these would need to be arranged separately. The venue can accommodate external AV suppliers for more complex production requirements.

What are the access times and setup arrangements?

Access times vary by event type and need to be confirmed with the venue. Events typically run from 09:00-17:00 for conferences, with some flexibility for earlier access if required. Evening events can run until late, with specific end times to be agreed based on the event requirements.

Are there minimum spend requirements or booking restrictions?

Some packages have minimum guest requirements - the drinks packages require a minimum of 50 people. For certain events, there may be minimum spend requirements that need to be confirmed based on the specific event details and guest numbers.

What parking facilities are available and is it complimentary?

Complimentary onsite parking is included with venue hire. The venue is easily accessible from the M25 and A3, and is 15 miles from Central London. Esher station is nearby, providing train connections to London Waterloo in approximately 25 minutes.

Can external suppliers and caterers be used at the venue?

The venue appears to have preferred suppliers for catering and AV, but external suppliers can be accommodated in some cases. For events requiring specialized services like external AV teams or specific catering requirements, arrangements can be made depending on the scope of services needed.