Business

What is the maximum capacity for conferences and receptions at 8 Bishopsgate?

The venue can accommodate up to 150 guests for a conference followed by a canape reception. For standing receptions, the space can handle 100-120 people comfortably, with some flexibility to grow to around 150 guests depending on the specific layout and requirements.

What are the venue hire costs and mandatory additional fees?

Venue hire ranges from £5,000-£14,400 plus VAT depending on the space and duration. A mandatory security and cleaning fee of £1,500 plus VAT applies to all bookings. There is also a minimum food and beverage spend requirement that is separate from and in addition to the venue hire fee.

What are the setup and event timing restrictions?

For evening events at The Lookout (50th floor), setup access begins at 5:30pm with a minimum event start time of 6:30pm due to public access during the day. The space is open to the public during daytime hours, which limits earlier setup times and requires City of London approval for private closures.

How far in advance can dates be confirmed and what are the booking options?

Dates can be held on 2nd option initially, but cannot be offered on 1st option (confirmed booking) until 8 weeks before the event date. This means final confirmation of availability comes relatively close to your event date.

What catering packages are available and what do they include?

Catering packages range from £32.99-£133.10 plus VAT per person. The Canapes Gold Package (£102.85 plus VAT per person) includes 4 canapes, 2 bowls, prosecco on arrival, half bottle of wine, 1 beer and 1 soft drink per person. A 13.5% discretionary service charge is added after the event.

Are there budget limitations and what events might not be suitable?

The venue typically requires budgets of £15,000+ for most events. Events with budgets under £7,000-£8,000 are generally not accommodated, and the venue often refers these enquiries to alternative locations. Sky Garden offers lower-cost packages at approximately £45 per person for up to 99 guests.

What spaces are included when booking The Lookout for evening events?

Evening bookings of The Lookout include the main space plus meeting rooms, with some partition walls removed to extend the event area. Some of the meeting rooms are used for back-of-house operations and cloakroom facilities during events.

What AV equipment and technical support is included?

The venue includes state-of-the-art audio-visual equipment with sound systems, multiple microphones (handheld, lapel, lectern, and gooseneck), and large LED presentation screens. Professional technical support is available throughout events, and stages are included for certain bookings.

Can external vendors and entertainment be brought in?

Yes, clients can bring their own DJs and entertainment. The venue can accommodate bands, DJ setups, and specialized equipment like large LED screens (up to 5m x 10m). However, setup times may be restricted, particularly for complex installations that require 5-6 hours.

What approval processes are required for private events?

Private events, particularly those requiring closure of public spaces like The Lookout, need approval from the City of London. This approval process must be completed before contracts can be finalized, and the venue handles this coordination on behalf of clients.