Equus at Sandown Park Racecourse
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Esher Stationnearest station
Corporate Eventbest for
Esherarea
Londoncity
About this space
Surrey Hall - 2,740 sqm flexible space accommodating up to 800 guests
Multiple breakout rooms including Solario Suite and Gallery spaces
Comprehensive DDR packages with arrival refreshments, lunch and afternoon breaks
On-site catering team with buffet and formal dining options
Complimentary parking and dedicated event management
15 miles from Central London with direct train links
Historic racecourse setting with outdoor spaces available
The Equus space is located within the historic Sandown Park Racecourse in Esher, London. This venue offers flexible indoor and outdoor spaces, making it suitable for various events.
The Equus space at Sandown Park Racecourse is well-suited for events such as corporate parties, summer parties, conferences, and meetings. It is also a suitable venue for private events like birthday dinners, engagement parties, and wedding receptions. With its picturesque outdoor setting and flexible indoor space, the site is suitable for a range of different events, including exhibitions, company dinners, and Christmas parties.
Features
Wifi
Event Space
Natural Light
Function Room
Banquet Hall
Food & Drink
Professional Kitchen
Halal Catering
Recommended Caterering List Available
Recommended Caterers Only
Space
Parking Spaces
Outdoor Space
450m² (4,844ft²)
Licenses
Licensed Until 12am
Extensions Available
Wedding License
Guide prices
Indicative pricing based on standard rates. Request an instant quote for your exact brief.
Business
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Venue Hire Per Day
Every day, 09:00 - 17:00Every day, 09:00 - 17:00
£3,600 / Venue FeeDining
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Events
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Great for a...
2,740 sqm Surrey Hall Corporate Conference
- • Surrey Hall accommodates up to 800 delegates in multiple configurations
- • Multiple breakout spaces including Solario Suite for 200 guests
- • Premier DDR packages include arrival refreshments and hot buffet lunch
Banquet dining for 600 Awards Ceremony
- • Surrey Hall transforms from conference to banquet layout for 600 guests
- • Full AV setup with stage and screen capabilities included
- • Three-course formal dining with arrival drinks reception available
75 exhibition stands capacity Exhibition
- • 12,000 sqft exhibition space accommodates 75 supplier stands
- • Van access and loading facilities for exhibitor setup
- • Adjacent catering areas for networking and refreshment breaks
Location
/-0.3628201,51.3736634,15,0/944x525@2x)
Sandown Park Racecourse Sandown ParkPortsmouth RoadEsher KT10 9AJLondon
Esher Station
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Concierge
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Frequently asked questions
What are the room hire rates and capacity limits for the main event spaces?
Surrey Hall is the largest space at 2,740 sqm, accommodating up to 800 guests with set-up hire at £3,500 + VAT and live day hire at £5,000 + VAT per day. Solario Suite holds up to 200 guests with set-up hire at £950 + VAT and live day hire at £1,650 + VAT per day. The Gallery accommodates up to 60 guests with set-up hire at £750 + VAT and live day hire at £1,400 + VAT per day.
What are the delegate day rate (DDR) packages and what do they include?
The Premier DDR package costs £62 + VAT per person and includes main suite hire, arrival tea/coffee with breakfast roll and fresh fruit, mid-morning tea/coffee with cookies, finger buffet or hot buffet lunch, mid-afternoon tea/coffee with baked bites, jugs of iced water, projector and screen, flipchart and pens, complimentary Wi-Fi, parking, and dedicated event manager. A Classic DDR package is also available at £66 per person (£79.20 including VAT).
What are the catering minimum spend requirements and pricing?
There is a minimum catering spend of £8,000 with a policy to cater for a minimum of 75% of guests. Individual catering items include tea and coffee at £3.45 + VAT per person per serving, finger buffet at £35.78 + VAT per person, hot or cold buffet at £40.02 + VAT per person, and grab & go lunch bags at £12.33 + VAT per person.
What are the evening event packages and alcohol pricing?
Evening dinner packages include 3-course meals from £37.50 + VAT per person, arrival drinks at £8.33 + VAT, and evening space hire at £1,500 + VAT. Alcohol packages include a 3-hour inclusive drinks package at £38.75 + VAT per person and a 5-hour package at £63.00 + VAT per person, covering beer, house wine, spirits, and soft drinks with a minimum of 50 people.
Can external caterers be used and what are the restrictions?
External catering is allowed for certain events, as mentioned in conference venue requirements where clients specifically requested external caterers for fully Halal catering. However, the venue also has its own catering operation with minimum spend requirements, so it's best to discuss external catering arrangements during the booking process.
What are the setup and breakdown policies for multi-day events?
Setup days are available with Surrey Hall setup hire at £3,500 + VAT. For multi-day events, live day hire rates apply for each event day - Surrey Hall at £5,000 + VAT per day (reduced from £11,000 + VAT), Solario Suite at £1,650 + VAT per day, and The Gallery at £1,400 + VAT per day.
What AV equipment is included and what are the additional costs?
Basic AV equipment including projector, screen, flipchart, and pens are included in DDR packages. For more extensive AV requirements like sound desks, lighting, technicians for speaker presentations, and background music, additional costs apply and can be arranged through the venue or clients can use their own third-party AV suppliers.
What are the parking facilities and transportation access?
Complimentary on-site parking is included with most packages. The venue is easily accessible, being 25 minutes by train from London Waterloo to Esher station, 15 miles from Central London, and easily reached from the M25 and A3. Good transport access is available for suppliers arriving in vans for exhibition setups.
What are the capacity and layout options for different event formats?
Surrey Hall accommodates up to 800 guests and can be configured for exhibitions, conferences, and gala dinners. Solario Suite holds up to 200 guests with built-in bar and private balcony, suitable for 144 in cabaret style. The Gallery seats up to 60 guests with fixed modern furniture that cannot be moved. Breakout spaces can accommodate 100-150 people in theatre style.
Are there any restrictions on entertainment, music, or event timing?
The venue can accommodate live entertainment including bands and stages for awards ceremonies. Events can run until midnight or as late as possible for evening functions. There are no specific restrictions mentioned on music or entertainment types, and the venue has experience hosting various events from corporate conferences to charity dinners with live entertainment.
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