Arts

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Events

What is the hire cost for West Hall Level 1 and what does it include?

West Hall Level 1 is available for approximately £45,000 + VAT per day based on recent quotes. This is a dry hire space, meaning you'll need to arrange all furniture, production, AV, staging, catering, and other services separately. The venue provides the raw space with natural light through floor-to-ceiling windows and minimal roof support pillars.

What is the capacity and size of West Hall Level 1?

West Hall Level 1 offers 3,265 square meters of flexible space. The venue requires a minimum commitment of 75% usage (approximately 2,500 square meters). Capacity varies depending on your event setup - recent quotes show configurations for 300-500 delegates for conferences with exhibition space.

How much advance notice is required for bookings?

Olympia requires significant advance notice for bookings. Enquiries with short lead times are typically declined, as evidenced by their response that certain requests were "too short lead for us to be able to accommodate." Plan to book well in advance, particularly for premium dates.

What are the access and setup arrangements?

Access arrangements vary by event complexity. For exhibitions and conferences, you typically get access the day prior for setup, with events running during standard daytime hours. The space has a dedicated entrance just a few hundred meters from Kensington Olympia Station, making load-in convenient.

What additional costs should I budget for beyond the venue hire?

As a dry hire space, budget for furniture, AV equipment, staging, lighting, catering, security, power to exhibition areas, rigging, and drapes. Recent quotes mention budgetary considerations for additional security/stewarding, exhibition booth building, graphics, and production services. These costs can be substantial and should be factored into your overall event budget.

Can the space accommodate exhibitions and what are the requirements?

Yes, West Hall Level 1 can accommodate exhibitions. Recent quotes show configurations for 20-40 exhibition stands with pop-up displays. You'll need to arrange power to exhibition areas, booth building, graphics, and furniture separately. The minimal roof support pillars provide flexibility for exhibition layouts.

What AV and production capabilities are available?

The venue can provide AV services, but specific equipment and pricing are quoted separately based on your requirements. Recent quotes mention screens, microphones, projectors, and sound systems are available. You can also bring your own AV equipment if preferred, subject to venue approval.

Is catering available and what are the options?

Catering is available through the venue's preferred suppliers and is quoted separately from venue hire. Options include breakfast, morning refreshments, buffet lunch, afternoon refreshments, and networking drinks receptions. Self-catering events are also permitted where attendees purchase their own food and beverage.

What are the key features and layout advantages of this space?

West Hall Level 1 features floor-to-ceiling character windows providing natural daylight along a curved wall, minimal roof support pillars for flexible layouts, and its own dedicated entrance and reception area. The space can be directly connected to The Grand Hall's gallery floor if you need additional space.

Are there any restrictions on event types or timing?

While the venue accommodates various event types including conferences, exhibitions, concerts, and corporate events, specific restrictions aren't detailed in available information. Events typically run during standard business hours, though evening events are possible. Contact the venue directly to discuss any specific requirements or restrictions for your event type.