Arts

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Events

What is the pricing structure for West Hall Level 1 and what additional costs should I budget for?

West Hall Level 1 is quoted at £45,870 + VAT for a typical 2-day hire (build day plus event day). The National Hall is priced at approximately £45,000 + VAT per day. As a dry hire space, you must budget separately for all furniture, production, AV, staging, power to exhibition areas, rigging, drapes, security/stewarding, and catering as these are not included in the base venue hire.

What is the capacity and minimum space commitment for West Hall Level 1?

West Hall Level 1 offers 3,265 square metres of space with a minimum commitment of 75% usage (2,500 square metres). The space has minimal roof support pillars providing a flexible blank canvas for events. The Grand Hall, mentioned as an alternative premium space, can accommodate up to 7,000 people.

How much advance notice is required for bookings?

Olympia requires sufficient lead time for bookings, as they decline enquiries that are "too short lead" for accommodation. The exact minimum lead time varies by event size and requirements, so early enquiry is recommended to secure availability.

What are the typical access times and setup arrangements?

Access typically begins at 08:00 on build days and events can run until 22:00. For dry hire events, organisers commonly need the night before or full day access for setup. Event hours are flexible but breakdown must typically complete by 22:00 or within one hour of show close, whichever is earliest.

What AV and technical capabilities are available in the space?

West Hall Level 1 is a dry hire space, meaning AV equipment is not included and must be arranged separately. The venue can provide recommendations for preferred AV suppliers, but all technical equipment including screens, projectors, sound systems, microphones, and lighting must be sourced and budgeted for independently.

Are there restrictions on what types of events can be held?

The space accommodates various event types including exhibitions, conferences, banquets, fashion shows, and concerts. However, specific restrictions on event types, noise levels, or activities are not detailed in available information and would need to be confirmed directly with the venue based on your specific event requirements.

What catering options and restrictions apply?

Catering is not included in the dry hire and must be arranged separately. The venue can create bespoke catering offers and provide menu options upon request. External catering appears to be permitted, as some events mentioned exhibitors providing their own pre-prepared food on site.

What are the key features and connectivity of West Hall Level 1?

The space features floor-to-ceiling character windows providing natural daylight along a curved wall, minimal roof support pillars for maximum flexibility, and a dedicated entrance just a few hundred metres from Kensington Olympia Station. It can be directly connected to The Grand Hall's gallery floor for larger events requiring multiple spaces.

What additional services like security and power need to be arranged?

As a dry hire venue, additional security/stewarding, power supply to exhibition areas for booths and displays, and any specialized services must be arranged and budgeted separately. The venue can provide supplier recommendations but these services are not included in the base hire fee.

Are there any branding or signage restrictions?

Specific branding and signage restrictions are not detailed in available information. These requirements would need to be confirmed directly with the venue team based on your specific branding needs and event type, as restrictions may vary depending on the nature and scale of your event.