Dining

What are the minimum spend requirements for dining events at 1 Hotel Mayfair?

Minimum spend requirements vary by space and date. Nightingale has a minimum spend starting from £4,000 including VAT excluding 15% service charge for up to 20 guests. Meadow has minimum spends ranging from £1,500 to £18,000 including VAT excluding 15% service charge depending on the event size and date. All minimum spends exclude the mandatory 15% service charge.

What is the 15% service charge and is it mandatory?

A 15% service charge is mandatory on all events and is added to your minimum spend. This charge is separate from and in addition to the minimum spend requirement. For example, if your minimum spend is £7,000, you'll pay an additional £1,050 in service charges, bringing your total to £8,050.

How far in advance do I need to provide final guest counts and dietary requirements?

You must provide final guest counts and dietary requirements at your earliest convenience during the planning process. The venue requests this information well before your event date to ensure proper preparation and catering arrangements.

What dining spaces are available and what are their capacities?

Nightingale accommodates up to 20 guests maximum for private dining. Meadow can handle larger groups with minimum spends ranging from £1,500 to £18,000 depending on guest count. The venue also has Dovetale Restaurant & Terrace and Dover Yard spaces available for different sized events.

What food and beverage options are available for events?

The venue offers bowl food, canapés, and various dining options detailed in their Spring/Summer Events Brochure. You can choose beverage packages including 1 white wine, 1 red wine, and a sparkling option for arrival. Additional beverages like beers, cocktails, and spirits can be arranged with specific instructions on how you'd like these handled.

What are the typical event timings and setup arrangements?

Events typically run various hours depending on the booking, with some running 6pm-10pm or 6pm-11pm. The venue requires a detailed timeline including organizer arrival for setup, guest arrival time, service commencement, and approximate departure time. Setup includes terrace space for outdoor drinks and high-top poseur tables inside.

How does the booking and contract process work?

To secure your booking, you'll need to provide the event name, full legal business name and address, and contact details. The venue will prepare a contract and proforma invoice for deposit payment. Contracts are typically provided within a week of confirming details, and the space is held during the contract preparation process.

Can I bring my own materials or decorations for the event?

Yes, you can bring specific collateral and materials for your event. During the planning process, you'll need to inform the venue of any items you plan to bring for setup. The venue will work with you to accommodate your materials within their space configuration.

What happens if my preferred dates are not available?

If your requested dates are fully booked, the venue will inform you that all event spaces are unavailable for those specific dates. However, if your dates are flexible, they will check alternative availability and work with you to find suitable alternative dates.

Do you provide background music and AV equipment?

The venue can arrange light background music for your event if requested. They will ask during the planning process whether you require any AV equipment. Specific AV arrangements and costs would be discussed based on your particular needs and event requirements.