Business

What is the Day Delegate Rate pricing and what does it include?

The Day Delegate Rate is £80-£125 + VAT per person depending on group size, with a minimum of 200-300 attendees required. This includes main plenary hire (The Minster Forum), mini breakfast selection on arrival, three servings of tea/coffee/biscuits, hot/cold buffet lunch, unlimited still and sparkling water, unlimited Wi-Fi, and unlimited stationery.

What are the mandatory additional costs beyond the Day Delegate Rate?

Exclusive use of the venue costs £5,000-£7,500 + VAT and includes private catering/exhibition space and two fixed breakout rooms. The full AV package is £1,800 + VAT including operator, stage, PA system, microphones, screens, and lighting. Cloakroom and attendant service is £400 + VAT.

What is the capacity of The Minster Forum and available breakout spaces?

The Minster Forum accommodates up to 300-400 people in theatre style or 250 in cabaret style. Two fixed breakout rooms are included with exclusive venue hire, each seating approximately 50-100 people theatre style or 25-40 cabaret style. A third breakout room is available via partitioned wall.

What are the venue's operating hours and after-hours costs?

The venue typically closes at 7pm. Security fees and operations costs apply to keep the venue open beyond standard hours. Early access from 7am costs £400 + VAT, and evening room hire is £400 + VAT per hour after 5:30pm.

Are weekend events available and what are the restrictions?

Weekend events are not available until the New Year according to current venue policy. The venue focuses on weekday business events Tuesday through Thursday, with some availability on Mondays and Fridays.

What AV equipment is included and what are the costs for additional items?

The standard AV package (£1,800 + VAT) includes 2x 12ft projection screens, stage, PA system, 2 handheld and 1 lapel microphone, 4 top table mics, lectern mic, lighting, and AV operator. Additional lapel microphones cost £65 + VAT each, background stage imaging costs £1,600 + VAT, and uplighters are £50 + VAT per pack of 6.

What are the options and costs for drinks receptions?

Room hire for drinks reception in the Minster Gallery costs £800-£1,500 + VAT until 9pm. Minimum drink spend is £1,500-£2,000 + VAT charged on consumption. House wine costs £33.50-£35 + VAT per bottle, beer £5.50-£6 + VAT per bottle, and soft drinks £4-£4.50 + VAT per can.

How does the booking process work and what are the hold periods?

Bookings are typically held on second option basis while proposals are reviewed. The venue releases holds if no response is received within a reasonable timeframe. Payment terms and deposit requirements are outlined in the terms and conditions provided with each quote.

What catering options are available beyond the Day Delegate Rate?

Reception food options include dry nibbles at £4 + VAT per person, 4-bite canapés at £20.50 + VAT per person (minimum 100 pieces), 5-bite canapés at £22.50 + VAT per person, and 6-bite canapés at £24.50 + VAT per person (minimum 200 pieces for 6-bite option).

What are the minimum numbers required and pricing tiers?

Day Delegate Rate requires minimum 200-300 attendees depending on the package level. Rack rate is £125 + VAT for minimum 300 people, with reduced rates of £80-£108 + VAT available for contracted minimums of 200-250 people. Exclusive venue hire has fixed costs regardless of final attendance.

What streaming and recording options are available?

Recording options include locked-off plenary recording to SSD from £350 + VAT, camera operator/technician at £550 + VAT, and hard-wired audio feeds at £100 + VAT per room. In-built camera and streaming capabilities are available from £500 + VAT with additional equipment costs for cameras (£350 + VAT) and recorders (£320 + VAT).

What accessibility features and setup requirements should be considered?

All stages must include ramps for accessibility. The venue provides evening-before access for 3-hour AV testing and exhibitor setup windows. Setup access from 6am is available for events starting at 9am, with early access fees applying from 7am onwards.