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What are the room hire costs and minimum catering requirements for business meetings?

Room hire varies by space and duration - for example, the Queen Elizabeth II room costs £1,150 + VAT for 8:30am-5pm with a mandatory minimum catering spend of £600 + VAT. The Prince Philip room costs £1,400 + VAT for 6pm-11pm with a £1,100 + VAT minimum catering spend. All venues require catering - dry hire is not permitted and external catering is not allowed.

What are the capacity limits for different meeting room setups?

The Great Room accommodates up to 180 theatre style, 80 cabaret, or 35 boardroom. The Benjamin Franklin room holds 100 theatre, 48 cabaret, or 35 boardroom. The Prince Philip room fits 56 theatre, 40 cabaret, or 30 boardroom, while the Queen Elizabeth II room handles 30 theatre, 21 cabaret, or 22 boardroom.

How long can I hold a date without confirming and what's the booking process?

Dates can be held for up to two weeks while you decide on the venue. If they need a decision sooner, they'll give you 48 hours to either confirm with a signed contract or release the date. Confirmation requires a signed contract within the specified timeframe.

What AV equipment is included and what are the additional costs?

Basic AV varies by room - some have built-in screens and sound systems. The Great Room AV package costs £940-£1,182 + VAT and includes data projector, screen, stage, lectern with microphone, 1 handheld microphone, surround sound and AV technician support for up to 8 hours. Additional handheld or lapel microphones cost £68-£75 + VAT each, and flipcharts cost £15 + VAT each.

Are there restrictions on event content or organizations that can book?

Yes, there are significant restrictions. The venue requires detailed information about your organization's mission, values, event purpose, speakers, and attendees. You must confirm that your event aligns with RSA's vision, mission, and Diversity, Equity and Inclusion commitments. Events may be declined if they don't meet these criteria, and they ask about controversial speakers, political figures, or dignitaries attending.

What are the standard operating hours and weekend availability?

Standard events typically run from 8:30am-5pm during weekdays. Weekend events require opening the house specially, which costs approximately £12,000 + VAT just to open the venue. This makes weekend bookings significantly more expensive than weekday events.

What catering options are available and can I bring my own food?

External catering is not permitted - all food must be provided by RSA House. They offer various packages including day delegate rates around £70-£84 + VAT per person covering arrival refreshments, breaks, and lunch. Individual items like morning bakery selection cost £10-£12 + VAT per person, and lunch options range from £40-£65 + VAT per person depending on the menu choice.

What additional equipment and services are available for hire?

Wireless uplighters cost £22-£25 + VAT each (maximum 16, subject to availability). TV screens cost £200 + VAT each. Flipcharts with pens are £15 + VAT each. Armchair hire is available from £50-£55 + VAT per chair (limited to four green and four navy blue chairs, subject to availability). All additional AV equipment is subject to availability and additional charges.

Can I use multiple rooms simultaneously for breakout sessions?

Yes, rooms like the Great Room and Benjamin Franklin work hand-in-hand, with the Benjamin Franklin often serving as the catering space beneath the Great Room. The Prince Philip and Queen Elizabeth II rooms adjoin each other on the 1st floor. Multiple room bookings allow for main presentations in larger spaces with breakout areas for smaller group work or catering.

What are the payment terms and cancellation policies?

While specific payment terms aren't detailed in the available information, bookings require signed contracts within the hold period (typically 48 hours to 2 weeks). All prices quoted are exclusive of VAT at 20%. Service charges and minimum spend requirements must be met or exceeded with food and beverage purchases of your choice.