Business

What are the dry hire rates for business meetings and how do they vary by room size?

Dry hire packages start from £10,000.00 for larger events, with smaller meeting rooms available from £530.00 VAT exempt (reduced from £1,390.00) for spaces like Cambridge Suite accommodating up to 24 delegates. Day delegate rates range from £55.00-£87.00 per person inclusive of VAT, reduced from standard rates of £129.00-£189.00 per person.

What capacity limits apply to different business meeting rooms and setups?

The Dorset Suite accommodates up to 60 delegates in classroom style, Cambridge Suite holds up to 24 in boardroom style, and Boardroom 2 fits up to 13 delegates in boardroom configuration. All business meeting rooms have natural daylight, disabled access, and are located on floors 2-4 of the venue.

What is included in the day delegate package and what are the additional costs?

Day delegate packages include room hire, air-conditioned space with daylight, Wi-Fi, water, energising lunch, unlimited tea/coffee/refreshments, flipchart, and 3000 lumen LCD projector with 8'x6' screen. Additional items cost extra: unlimited refreshments £11.50 per person, projector upgrade from £195.00, sandwich lunch £12.95 per person, bacon/egg bap £4.95 per person.

Are there restrictions on ticket sales for corporate events?

For ticketed events, all tickets must be pre-purchased and the venue does not allow tickets to be sold on the night. This policy applies to all corporate events requiring ticket sales at the venue.

How long are provisional bookings held and what is the confirmation process?

Provisional bookings are held on 'joint 1st option' basis but require decisions within specific timeframes. The venue will release bookings if no updates are received, with some requiring confirmation decisions by specific dates (such as 1pm deadlines mentioned in correspondence).

What are the standard operating hours and setup times for business meetings?

Standard day delegate packages include room hire from 09:00-17:00, with setup typically available from 06:00-09:00 at complimentary rates. All spaces must be vacated by 17:00 or additional de-rig charges apply for business meeting packages.

What AV equipment is included and what requires additional charges?

Basic package includes 3000 lumen LCD projector and 8'x6' screen, plus flipchart. Upgrades to bigger screens are recommended at additional charges from £195.00 inclusive of VAT. The venue can request quotes from their AV supplier for additional equipment requirements.

What catering options are available for business meetings and training sessions?

Tea, coffee and refreshments cost £3.95 per person per serving, with unlimited options at £11.50 per person. Lunch options include energising lunch at £20.95 per person, sandwich lunch at £12.95 per person, with Danish pastries at £4.00 per person for morning refreshments.

Are there soundproofing capabilities between meeting rooms for simultaneous events?

While multiple meeting rooms are available across floors 2-4, specific soundproofing details are not confirmed in available information. The venue offers various syndicate spaces and breakout rooms, but clients requiring guaranteed soundproofing should verify this capability directly with the venue.

What are the payment terms and when are deposits required?

Specific payment terms vary by event type and size, with some requiring payment no later than 1 month prior to the event (such as security charges). VAT exemption applies to room hire, while food and beverage rates are inclusive of VAT where applicable.