Business

Dining

Events

What are the room hire costs and minimum spend requirements for business events?

Room hire varies by space: the Royal Suite costs £950 including VAT, the Charles Suite is complimentary with a £1,800 minimum catering spend, the Conservatory costs £1,500 with a £1,500 minimum catering spend, and the Library costs £500 with a £1,000 minimum catering spend. All rates include VAT and a discretionary 15% service charge is added to the final invoice.

What capacity limits apply to each meeting space and seating arrangements?

The Royal Suite accommodates up to 50 guests in U-shape layout, the Charles Suite seats up to 50 on round tables or 30 on one oval table, the Conservatory seats up to 40 for lunch on round tables or 30 on one oval table, and the Library accommodates up to 30 guests for standing receptions. Room layouts can be adjusted based on your specific requirements.

What AV equipment is included and what are the additional costs?

Complimentary equipment includes WiFi, delegate stationery, flipchart and pens, microphone (handheld/lapel), and PA system. Additional equipment costs: 55-inch plasma screen with HDMI connection £100, Logitech MeetUp for Teams calls £300, and podium approximately £1,000 including VAT (sourced from external supplier).

What are the Day Delegate Rate packages and what do they include?

Day Delegate Rates range from £65-£95 per person (reduced from £105) and include exclusive room hire, up to 3 refreshment breaks, buffet lunch in the room, jugs of iced filtered water, delegate stationery, and complimentary AV equipment. Breakfast buffet can be added from £29 per person, and refreshment break add-ons start from £5 per delegate.

How long are quotes valid and what is the booking hold policy?

All quotes are valid for 5 working days only and are subject to change if any element of the brief changes. The venue does not hold space during the quotation process - availability remains subject to change until a confirmed booking is made.

What are the accommodation rates for delegates staying overnight?

Classic Double Rooms are priced at £390-£420 per room per night including VAT and complimentary full English breakfast, based on single occupancy. Rates require a minimum of 10 rooms per night and are subject to change based on dates and room availability.

What catering options are available and how is pricing structured?

Catering includes buffet lunch (part of Day Delegate Rate), afternoon tea at £75 per person, three-course private dining at £95 per person, and various refreshment options. Beverages: house wine from £50 per bottle, champagne from £110, prosecco £55, bottled beers £10 each, soft drinks from £6, and mineral water £8.50 per 750ml bottle.

Are there any timing restrictions or specific requirements for business events?

Business events typically run from 8:30am-5pm, with afternoon tea service ending at 5pm. Setup time and technical run-throughs can be arranged, with rehearsal rooms available from £600 for half-day hire. Events requiring external suppliers for specialized equipment need advance coordination.

What is the process for booking accommodation for delegates?

Delegates must email the hotel's group reservations directly and mention the specific event name when booking rooms. Room rates are based on minimum 10 rooms per night, and the hotel does not hold rooms during the quotation phase - delegates should book promptly once the event is confirmed.

What additional services and fees should be budgeted for business events?

All quoted prices include VAT at the current standard rate, but a discretionary 15% service charge is automatically added to the final invoice. External suppliers may be required for specialized AV equipment or podiums, with costs typically around £1,000 including VAT for podium hire.