Business

Dining

Events

What are the room hire rates and minimum spend requirements for business meetings?

Newton private dining room charges £500-£950 room hire per day (discounted to £700 for multi-day bookings) with capacity for up to 12 people. Ginger Lily Bar requires a minimum food and beverage spend of £3,000-£4,500 depending on guest count and timing, with no separate room hire fee. All rates include VAT but exclude 12.5% service charge.

What capacity limits apply to different business event spaces?

Newton accommodates maximum 12 people in boardroom style. Green Dragon and Magpie combined can host up to 50 guests in banquet layout for dinners or meetings. Ginger Lily Bar has maximum capacity of 150 for exclusive hire events. The Pacific Ballroom accommodates up to 400 people for larger conferences.

What are the payment and cancellation policies for business bookings?

Full payment is required upfront with a signed event agreement to guarantee your booking. Cancellations within 30 days incur charges equivalent to the minimum spend or room rental fee. Cancellations more than 30 days in advance receive full refunds. Additional charges must be settled by the primary host on the day of the event.

What happens if guest numbers change close to the event date?

If guest numbers reduce within 7 business working days of your event, the hotel reserves the right to apply charges for food and beverage costs based on the original requirements. Pre-orders must be placed no later than 7 business working days before the event date, or the culinary team will design a personalised menu for you.

What AV equipment and technology is included in business meeting spaces?

Newton includes a 65-inch AV screen with video conferencing capability and WiFi. Green Dragon and Magpie feature integrated 4k LED screens, webcam facilities, and background music. All spaces include complimentary WiFi access. Additional AV equipment like TV screens can be added for £325.

What catering packages are available for day-long business events?

Day delegate rates start from £160-£195 per person including arrival breakfast, mid-morning refreshments, working buffet lunch, afternoon refreshments, stationery, and room hire from 08:00-17:00. Individual catering options include morning/afternoon coffee breaks at £9.50 per person, 2-course menus at £70 per person, and 3-course menus at £80-£98 per person.

What are the standard operating hours and access times for business events?

Standard business event access is typically 09:00-17:00 for day meetings, with flexibility available upon request. Evening events in Ginger Lily Bar can run from 18:30-23:30 or 19:00-23:00. Early access from 07:00 or 08:00 can be arranged for setup requirements.

Are there mandatory additional costs beyond the quoted rates?

All quoted rates include VAT but exclude 12.5% service charge which is mandatory. Security officers are compulsory for certain events at £27 per hour with minimum requirements varying by event type. The minimum spend on food and beverages cannot be combined with other services at the hotel.

What booking lead time is required and when might dates be unavailable?

The venue frequently experiences high demand and may be fully booked on requested dates. Last-minute bookings (next day) cannot be accommodated due to time constraints. It's advisable to book well in advance, and the venue will hold provisional dates while you make decisions.

What additional services and amenities are included with business bookings?

Included services vary by space but typically feature complimentary name cards, customised menus, WiFi, cloakroom facilities, blotters, note pads, pens, and still/sparkling mineral water. Some packages include private entrance, manned cloakroom, pre-function areas, and VIP rooms for up to 8 people.