Pan Pacific London

The Pacific Ballroom costs £17,500 per day for dry hire (inclusive of VAT). Private dining rooms like Newton cost £500-£950 per day room hire, while Ginger Lily Bar requires minimum spends of £3,000-£10,000 depending on guest count and timing. All rates include VAT but exclude 12.5% service charge. Security is mandatory for evening events at £27 per hour with minimum 6-hour booking.

The Pacific Ballroom accommodates up to 400 guests in theatre style or 250 for banquet seating. Green Dragon and Magpie holds up to 50 guests in banquet layout. Newton private dining room has a maximum capacity of 12 guests. Ginger Lily Bar can accommodate up to 150 guests for exclusive hire with minimum spends varying by guest count.

Full payment is required upfront along with a signed event agreement to guarantee your booking. If you cancel within 30 days of the event, you'll be charged the full minimum spend or room rental fee. Cancellations more than 30 days in advance receive a full refund. Any additional charges beyond the minimum spend must be settled by the primary host on the day of the event.

If guest numbers reduce within 7 business working days of your event, the hotel reserves the right to charge for food and beverage costs based on the original contracted numbers. Pre-orders must be placed no later than 7 business working days before the event date. Failure to provide orders within this timeframe results in the culinary team creating a personalised menu for you.

Day delegate rates start from £160-£195 per person including arrival breakfast, mid-morning refreshments, lunch, afternoon refreshments, stationery, AV equipment, and WiFi. Dinner packages start from £165 per person including champagne on arrival, half bottle of wine, three-course menu, and venue hire. Private dining breakfast packages cost £45-£54 per person. Canapés start from £25 per person, with bowl food from £50 per person.

Most spaces include integrated 4K LED screens, webcam facilities, and WiFi as standard. The Pacific Ballroom includes background music, staging, and basic AV setup. Additional AV equipment like TV screens cost £325 extra. Professional AV production capabilities are available for larger events, with the venue supporting both in-house and external AV suppliers.

Standard event access varies by package - dinner events typically run 18:30-23:30, while day events are usually 08:00-17:00. Extended hours are available upon request. For large productions requiring setup, evening-before access can be arranged for AV testing and exhibitor setup. The venue requires advance notice for any special setup requirements or extended access needs.

External caterers can be used subject to the venue's due diligence and formal approval process. The venue works with preferred partners for specialized requirements like kosher catering. You must notify the venue of your preferred suppliers in advance so they can complete the approval process. All external suppliers must meet the venue's standards and insurance requirements.

Pacific Ballroom bookings include private entrance, manned cloakroom, private bathrooms, pre-function area for catering, and a VIP room accommodating up to 8 people. The space is fully privatised and accessible during your event. Additional amenities include staging, dance floor capability, and background music systems as standard.

The venue requires company registered address, contact details, specific event requirements, catering preferences, guest numbers, and budget expectations for proposals. They also ask about other venues you're considering and decision timelines. Last-minute bookings (next day) cannot be accommodated due to time constraints. Book well in advance as popular dates fill up quickly.