Arts

Business

Events

What are the room hire costs for The Arts space and what minimum guest numbers apply?

Room hire for The Arts space starts from £4,000 for events with minimum 30 guests, rising to £4,500 for larger events. The Tower Suite (part of The Arts space) requires a minimum of 30 guests with £4,000 room hire, while larger spaces like The Drawing Room start from £4,500. Additional security charges of £250 apply to most events.

What are the food and beverage package options and their costs?

The Arts space offers several packages: Day Delegate Rate at £165 per person (includes arrival refreshments, breaks, and buffet lunch), Christmas packages from £160-£210 per person (including sparkling wine, 3-course meal, and drinks), and private dining packages at £150 per person with minimum 20 guests. All packages include tea, coffee, and petit fours.

What are the capacity limits for different event setups in The Arts space?

The Tower Suite accommodates up to 36 guests for private dining, while larger spaces can handle 100 guests in cabaret style or up to 180 guests for standing receptions. Theatre-style setups can accommodate significantly more guests depending on the specific room configuration within The Arts space.

What are the available time slots and operating hours?

The Arts space operates with flexible timing options. The Tower Suite is available 18:30-23:00 for evening events, while day events typically run 08:30-17:30. Full day hire extends from 08:00-23:59, and events can be customized within these parameters based on specific requirements.

What mandatory additional costs should I budget for beyond the base packages?

All events incur mandatory security charges of £250, discretionary service charge (percentage not specified), and 20% VAT on all items. Some events may require additional room hire if guest numbers fall below agreed minimums, and there may be setup/breakdown fees for extended access periods.

What catering restrictions and dietary accommodations are available?

The venue offers modern European cuisine and can accommodate halal dietary requirements and teetotal (non-alcoholic) packages upon request. All dinner packages require the same starter, main course, and dessert for all guests, though upgrade options are available. Beverage packages include both alcoholic and non-alcoholic options.

How long can I hold space without confirmation and what are the booking procedures?

The venue typically holds space on a 'joint first option' basis for approximately 30 days (example: space held until 30 May for a May 1st event). Proposals are provided with detailed event schedules that can be amended during the planning phase post-confirmation. Booking requires confirmation within the hold period.

What AV equipment and setup options are included with The Arts space?

The Arts space includes WiFi, notepads, pencils, and purified bottled water as standard. Additional AV requirements such as screens, microphones, projectors, and sound systems can be arranged. The Tower Suite has its own toilet facilities and is divided into three sections for drinks reception, dinner, and cloakroom areas.

Are there specific restrictions on event types or guest behavior?

Events must end by 23:00 as a hard stop time. The venue requires advance notice for any special setup requirements, decorations, or entertainment. All events are subject to the venue's standard terms and conditions, and any modifications to standard packages must be discussed during the planning phase.

What happens if my guest numbers change after booking confirmation?

Packages are based on minimum guest numbers (typically 20-30 depending on the event type). If numbers fall below the agreed minimum, additional room hire charges may apply to maintain the minimum spend requirement. Guest numbers can be adjusted upward subject to the maximum capacity of the chosen space within The Arts venue.