Four Swans at Pan Pacific London
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Up to 40standing
Up to 50seated
Liverpool Street Stationnearest station
Gala Dinnerbest for
About this space
Pacific Ballroom with 6.5m ceilings and 464 SQM space
Separate entrance with pre-function area
Private toilet and cloakroom facilities
VIP Room access
Integrated audio visual technology
2-minute walk from Liverpool Street station
Multiple meeting rooms with natural daylight
85-inch 4K LED screens and webcam
Extensive food and wine options
WiFi throughout
Four Swans is one of our larger meeting rooms, located in Meeting Place, our meeting rooms floor on Level 5.
Floor to ceiling windows provide the room with lots of natural daylight, and an 85inch 4k LED screen and webcam are included.
We can accommodate board meetings, training events, seminars, and private dinners and receptions to up to 30 guests.
Meeting Place can be privatised to provide an exclusive hire of the floor of five meeting rooms, plus a catering breakout area.
Features
Wifi
Extensive food options
Extensive wine list
LED Screen and webcam
WiFi
Food & Drink
External Catering Allowed
Corkage Charge
Kitchenette
Catering Equipment Provided
Professional Kitchen
Halal Catering
Recommended Caterering List Available
Space
Disabled Access
56m² (603ft²)
Ceiling Height 2.7m (9ft)
Licenses
Licensed Until 2am
Wedding License
Capacities
24 Boardroom
24 Cabaret
24 Classroom
30 Dining
40 Reception
40 Standing
50 Theatre
24 U-Shaped
30 Wedding
Guide prices
Indicative pricing based on standard rates. Request an instant quote for your exact brief.
Business
See Business profile →
Delegate packages
Day Delegate RateEvery day, 09:00 - 17:00Every day, 09:00 - 17:00
£135 / Per PersonArrival light breakfastMid-morning refreshmentsWorking buffet lunch or lunch in the restaurantMid-afternoon refreshmentsMain meeting room hireBlotters, pads, pens, mineral waterLED Screen and webcam
Venue Hire Per Day
Every day, 09:00 - 17:00Every day, 09:00 - 17:00
£1,250 / Venue FeeDining
See Dining profile →
Delegate packages
Day Delegate RateEvery day, 09:00 - 17:00Every day, 09:00 - 17:00
£135 / Per PersonArrival light breakfastMid-morning refreshmentsWorking buffet lunch or lunch in the restaurantMid-afternoon refreshmentsMain meeting room hireBlotters, pads, pens, mineral waterLED Screen and webcam
Venue Hire Per Evening
Every day, 09:00 - 17:00Every day, 09:00 - 17:00
£750 / Venue FeeVenue Hire & Minimum Spend Per Evening
Every day, 09:00 - 17:00Every day, 09:00 - 17:00
£135 / Venue Fee & Min SpendEvents
See Events profile →
Delegate packages
Day Delegate RateEvery day, 09:00 - 17:00Every day, 09:00 - 17:00
£135 / Per PersonArrival light breakfastMid-morning refreshmentsWorking buffet lunch or lunch in the restaurantMid-afternoon refreshmentsMain meeting room hireBlotters, pads, pens, mineral waterLED Screen and webcam
Venue Hire Per Day
Every day, 09:00 - 17:00Every day, 09:00 - 17:00
£1,250 / Venue FeeGreat for a...
Pacific Ballroom with 6.5m ceilings Corporate Conference
- • 464 SQM Pacific Ballroom accommodates up to 400 delegates
- • Separate entrance with pre-function area ensures seamless registration flow
- • Integrated AV technology includes 4K screens and professional sound systems
Natural daylight meeting rooms Executive Meeting
- • Floor-to-ceiling windows provide natural daylight for focused discussions
- • 85-inch 4K LED screens with webcam enable hybrid meeting capabilities
- • VIP Room access offers private space for senior leadership preparation
Exclusive hire with catering Private Dining
- • Meeting Place privatisation provides exclusive floor access for intimate events
- • Extensive wine list and food options cater to sophisticated dining requirements
- • Private cloakroom and toilet facilities ensure guest comfort and privacy
Location
/-0.0803509,51.5162719,15,0/944x525@2x)
Pan Pacific London Liverpool StreetUKLiverpool Street, Shoreditch EC3A 7ABLondon
Liverpool Street Station
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Concierge
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For business events that need human judgement, talk to our team. Free for events of 100+ people, budgets over £10k or ongoing programmes.
Frequently asked questions
What are the pricing structures for different event spaces and what mandatory costs should I budget for?
Pricing varies significantly by space and event type. The Pacific Ballroom costs £17,500 per day for dry hire, while private dining rooms like Newton cost £500-£950 per day plus minimum spends of £1,300-£2,000. All rates include VAT but exclude a mandatory 12.5% service charge. Security is compulsory for evening events at £27 per hour with a 6-hour minimum (£162 minimum). Additional costs include AV equipment (screens cost £325) and any external vendor setup fees.
What are the capacity limits for different event formats across the venue's spaces?
The Pacific Ballroom accommodates up to 400 people for conferences or 250 for weddings. Green Dragon and Magpie holds up to 50 guests in banquet layout. Ginger Lily Bar has a maximum capacity of 150 for exclusive hire. Newton private dining room accommodates up to 12 people maximum. Four Swans can host up to 30 guests for meetings or private dining.
What are the payment and cancellation policies I need to know about?
Full payment is required upfront along with a signed event agreement to guarantee your booking. If you cancel within 30 days of the event, you'll be charged the full minimum spend or room rental fee. Cancellations more than 30 days in advance receive a full refund. Guest number reductions within 7 business days may result in charges based on original contracted numbers.
What are the minimum spend requirements and how do they work?
Minimum spends vary by space and guest count. Ginger Lily Bar requires £3,000-£10,000 depending on group size and timing. Newton private dining has a £1,300-£2,000 minimum spend. These minimums are for food and beverage only and cannot be combined with other hotel services. Any additional charges beyond the minimum must be settled by the primary host on the event day.
What catering options and pricing are available for corporate events?
Day delegate rates start at £160-£195 per person including arrival breakfast, morning/afternoon refreshments, lunch, stationery, AV, and WiFi. Dinner packages range from £165 per person (including champagne, wine, three-course meal). Canapés start at £25 per person for 4 pieces, bowl food from £50 per person. Beverages include house wine from £48 per bottle, champagne from £99 per bottle, beer £8, soft drinks £5.
How far in advance do I need to place food orders and what happens if I don't?
Pre-orders must be placed no later than 7 business working days before your event date. If you fail to provide your order within this timeframe, the culinary team will design a personalised menu for you, which may not align with your preferences or dietary requirements. This policy applies to all catering regardless of event size or type.
What AV equipment is included and what are the costs for additional technology?
Basic packages include integrated 4K LED screens, webcams, WiFi, and background music. Newton includes a 65-inch AV screen with video conferencing capability. Additional TV screens cost £325. The venue can accommodate external AV suppliers subject to approval, though specific costs for professional conference AV (projectors, PA systems, microphones, staging) are quoted separately based on requirements.
What are the access times and setup restrictions for events?
Standard event packages include specific hire times (e.g., 18:30-23:30 for dinners, 08:00-17:00 for meetings). Extended access for setup may be available but likely incurs additional charges. The venue requires advance notice for any special setup requirements, external vendor access, or equipment deliveries. Same-day bookings are not accepted due to setup time constraints.
Are there restrictions on external vendors and what approval processes apply?
External caterers and vendors are subject to the venue's formal approval process and due diligence requirements. The venue works with preferred partners for specialized services like kosher catering. While external suppliers can be accommodated, they must be approved in advance and may incur additional setup or access fees. The venue reserves the right to refuse vendors who don't meet their standards.
What spaces can be privatised and what does exclusive hire include?
The Pacific Ballroom Level can be exclusively hired for £10,000 plus minimum spend, including private entrance, cloakroom, pre-function area, and VIP room for 8 people. Meeting Place (5 meeting rooms plus catering area) costs £9,000 for exclusive use. Ginger Lily Bar exclusive hire ranges from £3,000-£10,000 minimum spend depending on guest count and timing. All exclusive hires include full privatisation of the specified areas.
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