Business

What are the exact room hire costs for Rooms 3&4 and what's included in the base price?

Rooms 3&4 (combined) on the 4th floor cost £1,960 ex VAT for an 8-hour hire period (8am-4pm). This includes built-in AV equipment with screen and video conferencing facilities, natural daylight, and access to the shared breakout space with Thames views. The space has a capacity of 62 in theatre style.

What are the minimum catering requirements and typical per-person costs?

Based on available quotes, catering options include arrival tea/coffee/pastries from £8.50 per person, classic sandwich lunch from £19.30 per person, and afternoon refreshments from £7.15 per person (all ex VAT). There appears to be a minimum catering spend requirement of £2,640 ex VAT for some bookings, though this may vary by event size and duration.

What capacity limits apply to the different meeting room setups?

Rooms 3&4 combined accommodate up to 62 people in theatre style for groups up to 35. The Lecture Theatre holds up to 120 people in theatre style. Individual meeting rooms can accommodate smaller groups, with some suitable for 10-15 people in boardroom style.

What are the standard operating hours and any restrictions on booking times?

The venue operates Monday to Friday with events typically running 8am-4pm for day meetings. Evening events in spaces like the Hall are available from 6pm onwards on weekdays and during both day and evening on weekends. The venue closes for August summer holidays and reopens from September 8th for events.

How does the provisional booking system work and what are the hold periods?

The venue operates on a first and second option system where they contact the client holding first option for updates before placing your event on second option hold. No dates are provisionally held until you confirm the proposal is suitable, and booking confirmation may be required within specific timeframes (such as before a certain date for events not far away).

What AV equipment is included and what are the technical specifications?

Built-in AV includes integrated screens, video conferencing facilities, PA systems with microphones, and ceiling microphones for recording. Room 5 specifically features a 65" LED screen with webcam, integrated audio system, and camera for session recordings. Additional microphones can be provided as needed.

Are there any special pricing offers or discounts currently available?

The venue is offering a room hire price freeze for 2026 events, allowing you to book at current 2025 rates. This offer ends on 31 August 2025 and terms and conditions apply. Some quotes also mention a 10% discount being applied to certain bookings.

What information is required to receive a detailed quote and how quickly can proposals be provided?

To receive a full quote, you need to provide start/end times, event type, seating style, catering requirements, AV needs, and budget. The sales team can typically provide proposals quickly once these details are received, and they offer site visits within a couple of weeks to show you around the spaces.

What catering is served in the breakout spaces and how does this work logistically?

Catering is served in the shared breakout space located on the same floor as the meeting rooms. This light and airy space has access to a viewing balcony with beautiful views over the estate, garden, and River Thames. The breakout area is designed for refreshments and networking between meeting sessions.

What are the contact details for bookings and what's the typical response time?

Contact the Events and Sales team at 020 7797 8246 or 020 7797 8194. The sales managers include Daisy Frost, Natalia Lopez, and Katheryne Barros. They typically respond to enquiries promptly and can arrange site visits within a couple of weeks of initial contact.