Large Pension Room at The Honourable Society of Gray's Inn

The Large Pension Room costs £1,450+VAT for a full day (08:00-17:00) hire. This includes basic AV equipment (screen, lectern, and 3 microphones), but catering is charged separately. Sunday hire is available at £1,595+VAT per day, with special rates available for multiple Sunday bookings.

The Large Pension Room accommodates up to 110 people in theatre style seating. For banqueting, it can seat 60 people at round tables or 50 people at long tables. The room is suitable for boardroom meetings, conferences, and seminars with flexible layout options.

Two main catering packages are offered: Package 1 at £55+VAT per person includes tea/coffee with pastries on arrival, mid-morning refreshments, gourmet sandwich lunch with crisps and fruit, and afternoon tea with cake. Package 2 at £75+VAT per person includes breakfast baps on arrival, mid-morning refreshments, a fork buffet with 3 main courses, 1 salad and 1 dessert, plus afternoon tea with cake.

100% payment is required six weeks before the event date. This is a firm requirement with no mention of deposit options or payment plans. Quotes are valid for 30 days from receipt and may be subject to change after this period.

Venue viewings are available Monday to Friday between 09:00-11:00 and 15:00-17:30 only. You need to contact the venue directly to check availability and arrange a specific viewing time that works within these restricted hours.

There is usually an extra charge for room use after 5pm, though this may be waived on occasion at the venue's discretion. The standard proposal assumes events ending by 17:00, so any extension beyond this time should be discussed and budgeted for separately.

Venue hire does not include decorations - these must be arranged separately. You can bring your own decorations, but specific restrictions and approval processes are not detailed in the standard information, so this should be confirmed directly with the venue.

Yes, a 10% charity discount is available for qualifying organizations. For example, the Large Pension Room rate of £1,450+VAT would be reduced to £1,305+VAT with the charity discount applied. You'll need to provide proof of charity status to qualify.

Standard AV includes a screen, lectern, and 3 microphones with the room hire. Additional AV requirements such as specific lighting, DJ services (£850+VAT), or enhanced sound systems would incur extra charges and need to be arranged separately.

You can bring your own cake to events, but you must sign a disclaimer on arrival. This suggests other outside food items may also be possible but would require prior approval and likely additional disclaimers or restrictions.