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What are the pricing options for City Suite 1 and what's included in each package?

City Suite 1 offers two pricing structures: Option 1 is a Day Delegate Rate at £70.00-£81.00 per person plus VAT, including meeting room hire, three servings of tea/coffee with snacks, lunch, bottled water, flipchart, inbuilt projector and screen, stationery, and Wi-Fi, with a minimum of 95 delegates. Option 2 is room hire only at £4,000.00 plus VAT, with coffee breaks charged separately at £6.00 per person plus VAT per break.

What is the capacity of City Suite 1 and what room layouts are available?

City Suite 1 can accommodate up to 150 delegates in cabaret style layout. The space is suitable for meetings, conferences, and presentations with flexible seating arrangements to meet your event requirements.

Are outside caterers permitted at Park Plaza London Riverbank?

No, outside caterers are not permitted at the venue. All catering must be provided by the hotel's in-house catering team, ensuring quality control and seamless service delivery for your event.

What additional costs should I budget for beyond the basic room hire or delegate rate?

Additional costs may include: free-standing projector and screen if room orientation changes (costs apply), breakout rooms like City Suite 2 at £1,000.00 plus VAT, drinks reception at £21.00-£22.00 per person plus VAT, and canapes ranging from £20.00-£28.00 per person plus VAT. AV equipment integration costs £140.00 plus VAT per day.

What are the catering options and pricing for drinks receptions and networking events?

The venue offers one-hour unlimited drinks packages (house wine, beers, soft drinks) at £20.00-£22.00 per person plus VAT. Canapes are available in 5-item packages at £20.00 per person plus VAT or 8-item packages at £28.00 per person plus VAT. Bowl food options range from £35.00-£49.00 per person plus VAT depending on the number of items.

What are the minimum spend requirements for exclusive venue hire?

For exclusive hire of the River View Lounge, there is a minimum food and beverage spend of £5,000.00 to waive the exclusive room hire fee. The River View Lounge requires a minimum of 100 people for events and offers stunning views of the River Thames, Westminster, Big Ben, and the London Eye.

What AV equipment is included and what additional technical services are available?

Standard room hire includes inbuilt projector and screen, flipchart, stationery, and Wi-Fi. Additional AV services include integrated projector and screen with HDMI connection at £140.00 plus VAT per day. Free-standing projector and screen may incur additional costs if required due to room layout changes or increased numbers.

How far in advance do I need to confirm my booking and what is the decision timeline?

For short lead events, confirmation is typically required within a few days to a week of the proposal. The venue operates on a 'joint first option' basis, meaning space is held temporarily while you make your decision. Specific confirmation deadlines are provided with each quote based on your event date and current demand.

What information do I need to provide when requesting a quote?

You'll need to specify: event date and times, number of attendees, room setup requirements (plenary/breakout), catering needs, AV equipment requirements, accommodation needs for guests, your budget range, and the industry/purpose of your event. This information helps the venue provide accurate pricing and availability.

Are there any budget limitations or minimum spending requirements the venue cannot accommodate?

The venue regularly declines enquiries that don't meet their pricing structure, indicating they operate at a premium level. If your budget doesn't align with their rates, they will inform you directly rather than negotiate significantly lower prices. It's important to have a realistic budget expectation when enquiring.