Business

Dining

Events

What are the pricing structures for The Gallery meeting rooms?

The Gallery rooms operate on a minimum food and beverage spend model. For smaller meetings (10-12 people), Somerset House and The National Gallery rooms require a £200 minimum F&B spend plus £1,800 venue hire, totaling £2,000 including VAT. The Green Room operates at £130 per person with a 30-person minimum (£3,900 total), including room hire, setup/derig, arrival and afternoon experiences, plus dedicated events manager. All rates exclude a 12.5% discretionary service charge.

What are the capacity limits and room configurations available?

The Gallery consists of seven adjoining meeting rooms that can be customized for different setups. Individual rooms like Somerset House and The National Gallery accommodate 10-12 people for meetings. The Green Room handles up to 30 people minimum for day packages. All rooms connect to a spacious lounge area and can be configured for various meeting styles including boardroom, theater, and presentation setups.

What are the standard operating hours and setup times?

Standard meeting packages typically run from 8:00am-5:30pm including setup and derig time. The Green Room package includes setup from 7:00am-11:00am, meeting time 11:00am-5:00pm, and derig 5:00pm-5:30pm. Any extension beyond these standard timings may require a pricing review and additional charges.

What audio-visual equipment is included in The Gallery rooms?

All Gallery rooms include wall-mounted 98" 4K LED screens, Apple TV 4K and Barco ClickShare for wireless presenting, AMX 10-inch touch panels for full AV system control, Bluetooth connectivity for personal devices, and electronic signage screens outside each room for event branding. This AV package is included in the room hire with no additional cost.

What catering and refreshment options are included?

The Green Room package includes arrival experience, afternoon experience, The Londoner Gallery Farmers Market Experience, tea and coffee during lunch, and a bottle of still or sparkling water per person. Additional catering from sample menus is available at extra cost. All packages require meeting the minimum food and beverage spend, with any shortfall charged as additional room hire.

Is security mandatory for business meetings and what does it cost?

Yes, security is mandatory for all events at The Londoner. A minimum of one security guard per 100 attendees is required, charged at £35 per hour with a 6-hour minimum (£210 per guard minimum). For smaller meetings under 100 people, one security guard is still required for the full setup and derig timings, making this a significant additional cost to factor into budgets.

What additional services and amenities are included?

The Gallery meeting packages include Wi-Fi access on unlimited devices, private cloakroom facilities, dedicated events manager, and access to the private events entrance. The venue also provides electronic signage outside meeting rooms for personalized branding with logos and videos. All rooms feature original art from partnerships with London's iconic art institutions.

How does the booking process work and what are the payment terms?

Bookings are typically held on "first option" status while clients confirm details, with specific deadlines provided (such as "until Friday 21st of March 2025"). The venue requires confirmation of minimum guest numbers, with any shortfall in the minimum spend charged as additional room hire. All quotes are subject to availability upon confirmation and pricing may be reviewed for timing extensions.

Can external AV providers be used and what are the restrictions?

While The Gallery includes comprehensive built-in AV equipment, external AV providers can be used but incur an External AV Provider Charge starting from £3,000. The venue's in-house AV team can provide additional equipment beyond the standard package, with items like LED screens (70"-85") from £1,080, PA systems from £650, and microphones from £120, all subject to availability.

What are the cancellation and modification policies?

Specific cancellation terms aren't detailed in the available information, but the venue operates on option holds with defined deadlines for confirmation. Any changes to timing beyond the standard package hours may require pricing reviews. The venue emphasizes that all equipment pricing is subject to availability upon confirmation, suggesting bookings should be finalized promptly to secure quoted rates.