The Clermont Charing Cross

Room hire rates vary by space: Canterbury Suite (65 sqm, up to 50 banqueting) at £1,600 inc VAT per day, Thames Suite (72 sqm, up to 30 classroom) at £1,600 inc VAT per day, Regency Suite (120 sqm, up to 60 banqueting/50 cabaret) at £2,500 inc VAT, and Ballroom Suite (174 sqm, up to 170 theatre/120 banqueting) with a £3,500 per day supplement. Day Delegate Rate packages start at £80-110 per person including room hire, refreshments, and basic AV equipment.

The Day Delegate Rate package ranges from £80-110 per person and includes arrival tea/coffee with refreshments, mid-morning break, working buffet lunch, afternoon break, room hire with stationery (pads, pens, water, sweets), complimentary Wi-Fi, LCD projector with screen, flipchart, and dedicated event planner. Additional unlimited tea/coffee service is available at £15 per person per day.

Canterbury Suite holds maximum 50 banqueting or 48 classroom style, Thames Suite accommodates 30 classroom style, Regency Suite fits 60 banqueting or 50 cabaret style, and Ballroom Suite can host up to 170 theatre style or 120 banqueting with dance floor. All rooms are on the 1st floor with natural daylight, air conditioning, heating, disabled access, and Wi-Fi.

Spaces are typically held on 1st option for 1 week, with some quotes showing shared options where multiple clients may be holding the same dates. Final event details must be submitted by noon on the Friday before the event week, and any modifications after this deadline are subject to availability.

Cancellation charges apply as follows: 52-12 weeks prior = 30% of charges, 12-8 weeks = 50%, 8-4 weeks = 80%, and within 4 weeks = 100% of total charges. The venue requires decisions by specific deadlines (typically 24-48 hours) or spaces are automatically released.

Basic package includes 1 LCD projector with 6ft x 8ft screen and flipchart. PA system with 2 wireless microphones costs £250 inc VAT (Ballroom only). The venue uses remote HDMI connections, wired internet is unavailable, and live streaming facilities must be arranged through hotel-approved AV suppliers or self-arranged with required PAT test, public liability, and RAMS forms.

Individual catering items include: tea/coffee at £5 per person per serving, tea/coffee with biscuits at £5.50, tea/coffee with snacks at £7, working lunch at £25 per person served in meeting room. For drinks receptions, minimum spend options start at £500-600 inc VAT, with consumption-based charging also available.

Additional services include: printing at £0.75 per page for double-sided colour A4 documents, name tag printing on hotel-branded place cards (complimentary for small quantities), lectern rental at £60 inc VAT, and dedicated event planner included in packages. Service charges are not applicable for most bookings, and VAT at 20% is included in quoted prices.

The venue provides free-flow coffee machines in meeting rooms instead of flasks, allows delivery of corporate materials with advance notice to concierge team, and can accommodate roll-up banners, tablecloths, and promotional materials. Setup requirements and delivery coordination must be confirmed in advance with specific dates, times, and contact person details.

External AV suppliers are permitted at no extra cost but must provide PAT test forms, public liability insurance, and RAMS (Risk Assessment Method Statement) forms. Live streaming facilities must be self-arranged or hired through hotel-approved suppliers. The venue can accommodate corporate branding and promotional materials with advance coordination.