Business

What are the room hire rates and minimum spend requirements for different spaces?

Room hire varies significantly by space and event type. Room 201 costs £50-£76 per person for DDR packages (minimum 50-60 delegates), while individual room hire ranges from £350 (Room 204) to £1,800 (Room 201). The Main Hall costs £1,000-£4,500 depending on the event, with minimum catering spends of £1,500-£2,700. All prices exclude VAT.

What capacity limits apply to each room and seating style?

Room capacities vary by layout: Room 201 holds 72 people cabaret style or 100 theatre style, Room 204&205 combined seats 100 theatre style, Room 204 alone accommodates 20 boardroom style, and the Main Hall fits 280 theatre style or 200 cabaret style. Room 101 holds 100 theatre or 72 cabaret, while Room 105 accommodates 50 cabaret style.

What are the mandatory security requirements and costs for evening events?

Security is mandatory for any events running past 19:00, charged at £25 per hour (excluding VAT) with a minimum 4-hour shift. For smaller groups, one guard is required, but larger events may need additional security personnel.

What payment terms and deposit requirements apply to bookings?

A 10% advance payment is required for bookings, which must be made by card payment. For some events, 100% prepayment is required based on contracted minimums, with any additions invoiced separately or post-event if close to the event date.

What catering options and pricing are available for business events?

DDR packages range from £50-£89 per person including arrival refreshments, breaks, and lunch. Individual catering includes: sandwich lunch £20 per person, tea/coffee £4.85-£6.10 per serving, canapés £22-£62.50 per person (4-10 pieces), and bowl food £29-£51 per person. Drinks receptions cost £20-£28 per person per hour.

Are there additional weekend or evening staffing fees?

Weekend events incur an additional £500 staff fee (excluding VAT). Evening events require additional staffing at £25 per hour (excluding VAT), and security is mandatory for events running past 19:00 at the same hourly rate with a 4-hour minimum.

What AV equipment and technical support is included in room hire?

Standard AV includes 85" LCD monitors, repeater monitors, lectern with microphone, Mini PC for presentations, Wi-Fi, and AV support. The Main Hall includes PA system, 2x LCD projectors, multiple microphones (lectern, roving, lapel, tabletop), and infra-red hearing system with dedicated AV technician.

What are the access times and setup arrangements for events?

Evening hire typically runs from 18:00 with room access from that time. DDR packages generally cover 8am-5pm or 9am-5pm depending on the package. Setup is completed by venue staff prior to event start time in the requested seating style.

Are there minimum delegate requirements for different packages?

Yes, minimum delegate requirements vary by package: DDR packages typically require 50-100 minimum delegates depending on the room, while some rooms like the Main Hall have minimum catering spends of £1,800-£2,700 (excluding VAT) regardless of actual attendance.

What bar services and minimum spend requirements apply?

Bar services include house wine, beer, and non-alcoholic options at £20-£28 per person per hour. Cashless or account bars have a minimum spend of £750 (excluding VAT) - if this spend isn't reached on the night, the remainder will be added to your bill.