Business

Events

What are the room hire rates for the Carlton Room and what's included in the base price?

The Carlton Room costs £1,500+VAT for standard hire, which includes room hire for up to 105 delegates in theatre style or 48 in cabaret style, projector and screen, sound system, Wi-Fi, and AV team support upon arrival and on call. The room features natural daylight and a recessed credenza for catering.

What are the mandatory catering minimums and pricing for corporate events?

There is a mandatory catering minimum of 55 people for the Carlton Room (or 35 people for smaller events). Tea and coffee with biscuits costs £4.30+VAT per person, while the Classic Working Package is £31.50+VAT per person including arrival refreshments, mid-morning break, sandwich working lunch, and afternoon refreshments.

What additional AV equipment is available and what are the costs?

Optional AV extras include external AV fee (£500+VAT), additional microphones (£45+VAT each), flipchart with pads and pens (£25+VAT), clicker (£25+VAT), and repetiteur large plasma screens for back audience (£160+VAT each, 2 available). AV technician support costs £400+VAT for 4 hours or £80+VAT per additional hour.

What are the standard access times and costs for extended hours?

Standard access times vary by booking but typically run during business hours. Additional access from 7am or extending up to 11pm costs £500+VAT per hour, subject to availability. Setup and derig times must be included within your booked room hire times.

Can external catering or vendors be brought in for corporate events?

External catering is not permitted on the premises - all catering must be supplied by the in-house caterer Vacherin. This applies to all food and beverage services including specialized dietary requirements or branded catering requests.

What is the booking process and how long are spaces held on option?

Spaces can be held on option for 5 working days while you make your decision. The venue requires responses within specific timeframes and will release bookings if no confirmation is received, as they often have other clients waiting for the same dates.

Are there different rates for weekends versus weekdays?

Weekend room hire rates are significantly higher than weekday rates. Weekend hire costs £3,500+VAT per day, compared to standard weekday rates which start from £1,500+VAT for the Carlton Room.

What capacity restrictions apply to different room layouts?

The Carlton Room can accommodate up to 105 delegates in theatre style, 48 in cabaret style, or 40 in classroom setup. The room features natural daylight and has facilities on the same floor, with the room next door available as a private catering space.

What networking and catering space options are available?

The Carlton Room includes a recessed credenza for catering, and the room next door can serve as a private catering space. For larger events requiring dedicated networking areas, the venue offers packages that include the Mezzanine area for catering and networking alongside meeting rooms.

Are there any restrictions on event content or activities?

While specific content restrictions aren't detailed in available information, the venue operates within a professional environment as part of the Royal College of Pathologists. Events must be appropriate for a corporate/educational setting, and any special requirements should be discussed during the booking process.