Business

Film and Photo

What are the room hire costs and minimum spend requirements for different time slots?

The Common Room has three pricing options: 9:00 AM – 5:00 PM costs £3,600 + VAT with £3,000 minimum spend on food & drinks; 1:00 PM – 5:00 PM costs £2,300 + VAT with £1,500 minimum spend; 6:00 PM – 11:00 PM costs £2,750 + VAT with £5,000 minimum spend. Smaller rooms like Holborn & Lincoln cost £950 + VAT per day with £200 + VAT minimum catering spend.

What are the capacity limits for different room layouts and configurations?

The Common Room accommodates up to 244 guests theatre style with stage, 180 seated on round tables with stage, 96 cabaret style with catering in-room, or 144 cabaret with catering in adjacent space. The Strand, Fleet & Bell suites accommodate up to 60 banqueting, while Holborn & Lincoln holds up to 20 boardroom style.

What AV equipment is included and what are the additional costs?

Basic AV package includes stage, screen/projector, two repeater screens, lectern and lectern mic, handheld mic for £400 + VAT. Some rooms have built-in AV included, while others like Lincoln Screen cost an additional £150 + VAT per day. An AV technician is provided to assist with setup for larger events.

What catering options and pricing are available through the in-house provider?

Graysons provides in-house catering with options including two-course dinner at £57 + VAT per person, DDR packages from £60-£103.50 + VAT per person including meals and refreshments, and executive lunch with grab items and traybakes. All catering must meet the minimum spend requirements for each room.

What are the access times and setup arrangements for events?

Organisers typically receive early access one hour before the event start time (e.g., 8:00 AM access for 9:00 AM events, 17:00 access for 18:00 events). The venue provides dedicated team support, registration tables, and directional signage as standard inclusions.

Are there restrictions on weekday versus weekend bookings?

During weekdays, the building is open to the public and Law Society members, which may affect filming or exclusive use requirements. Weekend events have different minimum spend requirements, with some starting from £10,000 + VAT, and the building is typically closed to public access.

What additional services and facilities are included in the hire?

Standard inclusions are complimentary Wi-Fi, filtered water throughout events, cloakroom facilities (unmanned), digital and directional signage, personalised welcome digital signs, and dedicated team support. Security is provided for evening events, and the venue offers registration table setup in the main foyer.

Can external suppliers be used and what are the vendor requirements?

The venue works with external suppliers for entertainment, decorations, DJs, and additional services beyond their in-house catering by Graysons. They can assist with sourcing suppliers for photo booths (from £950 + VAT), entertainment acts, and bespoke event options, though specific vendor approval processes are not detailed.

What are the booking hold periods and payment processes?

The venue offers provisional holds for 7 days on first option basis, with some rooms available on second option when another client is holding provisionally. Specific payment timelines and deposit requirements are not detailed in the available information, requiring direct contact for booking terms.

Are there any seasonal restrictions or closure periods?

The on-site restaurant does not serve food throughout the month of August, which may affect catering options during this period. No other seasonal restrictions or closure periods are specified for the event spaces themselves.