Business

Events

What are the room hire rates and what's included in the base price?

Room hire rates vary by space: Marylebone £750 per day (reduced from £1050), Bond Street £1500 per day, Green Park £750 per day, and smaller rooms like Downing Street and Mayfair at £450 each. Base hire includes Wi-Fi, mineral water, 1 flipchart with pads and pens, 85" TV with HDMI cable, and VAT.

How long do I have to confirm my booking and what are the payment requirements?

Provisional bookings are held for 7 days only - if not confirmed with signed contract and payment within this timeframe, dates are automatically released. Payment and signed contract are required by a specific deadline (typically given as 14:00 BST on a specified date) to secure the booking.

What are the capacity limits for different room setups?

Marylebone accommodates maximum 45 people in theatre setup. Hyde Park holds up to 500 people with flexible configurations including 200 in classroom layout. Park Lane ballroom seats up to 280 theatre style or 240 for reception, and Bond Street accommodates up to 90 people theatre style or 70 banquet setup.

What are the catering costs and minimum requirements?

Day Delegate Rate is £65-£89 per person (reduced rates available) including arrival refreshments, mid-morning/afternoon tea and coffee, and lunch. Individual catering options include unlimited tea/coffee at £17.50 per person, sandwich lunch at £17.50 per person, and restaurant lunch at £29 per person. Some evening events require minimum catering spend of £900.

Are there additional charges beyond room hire and catering?

Yes, 13.5% service charge applies to drinks packages and catering. Commission of 10% is paid on gross rates. AV equipment beyond basic inclusions (PA system from £750, microphones from £100, AV technician from £750) and any special setup requirements incur additional costs.

What AV equipment is included and what costs extra?

Basic package includes 85" TV with HDMI cable, screen, LCD projector, and flipchart. Additional AV like PA systems start from £750, microphones from £100, and AV technician support from £750. Some rooms have built-in screens and hearing loops included.

Can I bring external catering or do I need to use in-house services?

The venue appears to require use of their in-house catering services based on the detailed catering menus and minimum spend requirements provided. External catering arrangements are not mentioned in the available information.

What are the timing restrictions and access arrangements?

Events can run from 12:00-18:00 for half-day bookings or full day 09:00-17:00. Evening events typically have access from 18:30-19:00 until midnight. Some events may require 3-hour setup period the evening prior for AV testing, with early access available from around 06:00 on event day.

Are there minimum delegate numbers required for bookings?

Yes, Day Delegate Packages require minimum guaranteed numbers - typically 100-150 people depending on the package and room. Some rates are specifically quoted as "minimum guaranteed numbers of 100 people" or "minimum guaranteed numbers of 150 people."

What meeting room configurations are available and how many breakout rooms can I book?

Main rooms offer theatre, classroom, cabaret, and banquet setups. Multiple breakout rooms are available including Green Park (40 people theatre), Oxford Street (45 people theatre), Bond Street (90 people theatre), and smaller rooms for 15-24 people. Breakout rooms typically cost £500-£1000 per room.