Business

Film and Photo

What are the venue hire rates for business meetings and corporate events?

The Council Room costs £1,650 (VAT exempt) for full day hire (8:30am-5:30pm) or £980 (VAT exempt) for half day hire. The Manufacturing Room costs £1,310 (VAT exempt) for full day hire or £870 (VAT exempt) for half day hire. Both Manufacturing Room and Whittle Room together cost £1,335 (VAT exempt) for half day hire (8:30am-1pm).

What are the capacity limits for different room layouts in business spaces?

The Council Room accommodates up to 24 guests boardroom style, 30 in hollow square, 40 cabaret style, or 60 theatre style. The Manufacturing Room holds 30 guests boardroom style, 40 cabaret style, or 60 theatre style. With 40 guests, spaces can accommodate cabaret style, theatre style with AV space, or boardroom style for up to 30 guests without AV or 28 guests with AV.

What AV equipment is available and what are the costs?

Available AV includes: Full Hybrid package with 85" screen, HD camera, sound and microphones (£275), 85" screen and soundbar only (£165), laptop (£66), lectern (£22), and flipchart (£22 each). All AV prices are subject to VAT and include technical support from a specialized AV technician on the day.

What catering options are available for business events?

All catering is provided by Company of Cooks, the in-house caterer, with customizable packages. Day Delegate Rate starts from £38.80 + VAT per person including arrival pastries, mid-morning refreshments, sandwich working lunch, and afternoon refreshments. Guests can go off-site for meals but cannot bring outside food back into the venue.

Are there any restrictions on bringing outside food or vendors?

Guests are welcome to go off-site for food, but they cannot bring their lunch or any outside food back inside the venue. All catering must be provided by the approved in-house supplier Company of Cooks, and catering packages can be customized to specific needs.

What are the standard operating hours and time extension costs?

Standard venue hours are 8:30am to 5:30pm for full day hire, with half day options of 8:30am-1pm or 2pm-5:30pm. Time extensions are available at additional cost, though specific extension rates are not detailed in the standard pricing.

What is the booking process and how far in advance can events be booked?

The venue takes bookings up to 12 months ahead. The process involves initial enquiry, provisional holds being placed on spaces, site visits available for viewing rooms, and then formal contracting. Clients can book individual rooms or multiple rooms depending on their requirements.

Are there minimum spend requirements or booking restrictions?

The venue indicates they have minimum hire charges and may decline bookings that are "very last minute and low budget." Weekend hire requires a minimum charge of £6,000 (VAT exempt) for 8-hour access, though this applies mainly to weekend events rather than standard business meetings.

What beverages are included and what are additional drink costs?

Tap water is provided free of charge. Fresh orange juice and apple juice can be added (2 litres each). Still and sparkling mineral water is available in 750ml glass bottles for £4.00 plus VAT per bottle. All catering and beverage prices are subject to VAT.

Can third-party AV suppliers be used for specialized requirements?

Yes, third-party AV suppliers are permitted but must schedule a site visit with an OBW Technician to discuss setup requirements. They must provide their own equipment, current PLI & PAT Testing certification for all equipment, and complete a Risk Assessment for the work.