Business

Events

Film and Photo

What is the booking process and how far in advance should I submit my enquiry?

You need to complete a booking form which will be provided after your initial enquiry to enquiries@ovoarena.co.uk. The venue requires detailed information about your event type, requirements, and preferred dates before they can send an accurate proposal. For live events, forms should be sent to the programming team at specific email addresses provided by the venue.

What are the venue hire costs for the Business space?

Based on available pricing examples, venue hire ranges from £12,500-£35,000 plus VAT for live days (up to 12 hours), with set-up days costing £12,500-£20,000 plus VAT. The Coors Lounge (Business space) may be included within main arena hire for larger events or available separately for smaller functions up to 200 guests.

What capacity limits apply to the Business space and can it be divided?

The Coors Lounge can accommodate up to 200 guests for press conferences, meetings, or casual receptions in either standing or theatre-style seating configurations. The room can be divided with partitions if the full space isn't required, allowing for a more intimate feel for smaller groups.

What catering options and costs are available?

Catering packages include arrival tea/coffee and pastries, sandwich bag lunches at £40 per person plus VAT, street food options from £35 per person plus VAT, and three-course dinners at £95 per person plus VAT. The Business space has a built-in bar and kitchenette, making it well-equipped for catering services.

What technical equipment and AV support is included?

The Coors Lounge includes a built-in PA system as standard. For larger events requiring additional AV equipment like screens, projectors, microphones, and technical support, these would be quoted separately based on specific requirements and may require third-party suppliers.

Are there restrictions on event types or timing?

The venue handles various event types including corporate events, conferences, concerts, and private functions. Live events and concerts are managed by a separate programming team with different contact procedures. Events can run up to 12 hours, with build and de-rig typically completed within the same timeframe.

What additional mandatory costs should I budget for?

Additional costs may include backstage security, enhanced front of house security if required, forklifts and drivers, additional draping and barriers, IT support, and production-specific requests. These are quoted based on individual event requirements and risk assessments.

How does availability work and what if my preferred dates are unavailable?

The venue operates on a provisional hold system where dates may be held by other events before confirmation. If your preferred dates are unavailable, the venue will suggest alternative dates or may direct you to find alternative venues through their network if they cannot accommodate your requirements.

What setup and breakdown arrangements are available?

Setup typically begins at 6am on event days, with de-rig needing completion by 3am the following day. For complex events, separate setup days can be arranged at additional cost (£12,500-£20,000 plus VAT for up to 12 hours).

What venue features make the Business space suitable for corporate events?

The Coors Lounge offers natural daylight, a private entrance, built-in bar, cosy furniture options, and can serve as a breakout area when the main arena is hired. Its flexibility with partition walls and intimate atmosphere makes it ideal for press conferences, meetings, and smaller corporate functions.