Business

Dining

Events

What is the room hire cost for Private Suite 11 and are there any minimum spend requirements?

Private Suite 11 has a room hire cost of £2,000 inclusive of VAT. There are no minimum food and beverage spend requirements mentioned specifically for this space, unlike some other venues at the hotel that require minimum spends of £4,000-£13,500.

What is the maximum capacity for Private Suite 11 and what seating arrangements are available?

Private Suite 11 can accommodate up to 6 delegates in a boardroom setup. The space is specifically designed for intimate boardroom meetings and networking lunches, making it ideal for small executive gatherings.

What AV equipment is included with the room hire?

The room includes LCD projector, screen, room control system, and complimentary Wi-Fi connection. All meeting rooms at The May Fair Hotel are equipped with free WIFI access as standard.

Where is Private Suite 11 located within the hotel and is it suitable for confidential meetings?

Private Suite 11 is located in a private self-contained area on the mezzanine floor. This location makes it easy to hold separate meetings in close proximity to other spaces while maintaining privacy for confidential discussions.

What are the booking terms and how long can I hold space on option?

Quotes are typically offered on a 'joint option' basis, meaning the space is offered to multiple clients on a first-come-first-serve basis. Rates are valid for 5 working days, and if not accepted within this timeframe, the hotel reserves the right to re-quote.

Are there catering options available for meetings in Private Suite 11?

Yes, the space is ideal for networking lunches and catering can be arranged. The hotel offers various catering packages, though specific minimum spends and menu options would need to be discussed based on your requirements.

What additional charges should I expect beyond the room hire?

Beyond the £2,000 room hire fee, you should budget for catering costs, a 12.5% service charge on food and beverage (mentioned in other quotes), and potentially security costs if required. All rates are subject to the hotel's Terms & Conditions.

What are the standard office hours for events coordination and support?

The hotel's events team operates Monday to Friday from 09:00 to 17:30 and is closed during Bank Holidays. A dedicated Events Executive coordinates pre-event requirements, and a dedicated Event Manager looks after needs on the day of your meeting.

Can Private Suite 11 be booked in conjunction with other meeting spaces?

Yes, Private Suite 11's location on the mezzanine floor in a self-contained area makes it easy to book alongside other meeting rooms for larger events requiring multiple breakout spaces. The hotel has 15 elegantly designed meeting rooms available.

What climate control and lighting options are available in the room?

Private Suite 11 features air conditioning for climate control and dimmer lighting systems. The room also has a room control system that allows you to manage the various technical aspects of the space during your meeting.