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What are the room hire costs and minimum spend requirements for Private Suite 9?

Private Suite 9 has a room hire cost of £2,000 inclusive of VAT. For private dining events, there is typically a minimum food and beverage spend requirement that varies by event size and type, with examples showing £4,000-£13,500 minimum spends for different spaces at the venue.

What is the maximum capacity for Private Suite 9 and what seating arrangements are available?

Private Suite 9 can accommodate up to 12 delegates in a boardroom setup. The space is specifically designed for boardroom meetings and is located in a private self-contained area on the mezzanine floor.

What AV equipment and technology is included with Private Suite 9?

The room includes LCD projector, screen, PA system, video conferencing capabilities, Wi-Fi connection, room control system, and flipchart. All meeting rooms at The May Fair Hotel come with complimentary high-speed wireless internet access.

What are the booking terms and how long are quotes held?

Quotes are typically offered as 'joint options' meaning the space may be offered to multiple clients on the same dates on a first-come-first-serve basis. Rates are valid for 5 working days, after which the hotel reserves the right to re-quote.

Is security required for events and what are the associated costs?

Security is mandatory for all events over 50 guests at £30 per hour with a minimum 6-hour requirement. For Private Suite 9 with 12 delegates maximum, security would not be required.

What catering options are available and can dietary requirements be accommodated?

The venue offers various catering packages including Day Delegate Rates, Christmas packages, and bespoke menus. They can accommodate halal catering requirements and alcohol-free events, with examples showing flexibility for dietary restrictions and cultural preferences.

What are the standard operating hours and access arrangements?

The venue sales office operates Monday to Friday 09:00-17:30 and is closed during bank holidays. Event access times vary by booking, with some events requiring early access from midday for setup.

Are there additional charges beyond room hire that should be budgeted for?

Yes, there is a 12.5% service charge on food and beverage (some quotes show 10% service charge). All rates are subject to the venue's terms and conditions, and VAT is typically included in quoted prices.

Can the space be used for filming or photography and what are the requirements?

The venue accepts filming requests but requires completion of a pre-approval filming form before providing quotes. Specific filming packages and rates would be provided after the approval process.

What other meeting spaces are available if Private Suite 9 is unavailable?

The May Fair Hotel has 15 elegantly designed meeting rooms accommodating up to 370 guests, including the May Fair Theatre (200+ capacity), Crystal Ballroom (230 theatre setup), and Danziger Suite. Private Suites 1, 2, and 3 are also available with similar £2,000 room hire rates.