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What are the room hire costs and minimum spend requirements for Private Suite 7?

Private Suite 7 has a room hire cost of £2,000 inclusive of VAT. There is no separate minimum food and beverage spend mentioned for this space, unlike some other venues at the hotel which require minimum F&B commitments ranging from £4,000 to £13,500.

What is the maximum capacity for Private Suite 7 and what seating arrangements are available?

Private Suite 7 can accommodate up to 30 delegates in a boardroom setup. The space is specifically designed for boardroom meetings and is located in a private self-contained area on the mezzanine floor.

What AV equipment and technical facilities are included with the room?

The suite includes LCD projector, screen, PA system, video conferencing capabilities, flipchart, room control system, and complimentary Wi-Fi connection. Additional AV requirements can be arranged through the hotel's AV packages.

Are there mandatory additional costs like security or service charges?

For events over 50 guests, security is mandatory at £30 per hour with a 6-hour minimum, but Private Suite 7's 30-person capacity falls below this threshold. A 10% service charge applies to all food and beverage orders, and a 12.5% service charge applies to some catering packages.

What catering options are available and how are they charged?

Catering can be arranged separately and is charged on consumption basis with a 10% service charge. The hotel offers Day Delegate Rate packages starting from £120 per person for larger events, but specific catering for Private Suite 7 would be quoted based on requirements.

How far in advance do I need to book and what is the booking process?

Quotes are typically offered as 'joint options' meaning the space may be offered to multiple clients simultaneously on a first-come-first-serve basis. Rates are valid for 5 working days, after which the hotel reserves the right to re-quote.

What are the standard event timings and access arrangements?

The hotel's sales office operates Monday to Friday 09:00-17:30 and is closed during bank holidays. Event timings are flexible, with some events running from early morning (8:00 AM) to evening (up to midnight), depending on the specific requirements and venue availability.

Can the space accommodate breakout sessions or be used alongside other meeting rooms?

Yes, Private Suite 7 is located in a private self-contained area on the mezzanine floor, making it ideal for holding separate meetings in close proximity to other spaces. The hotel has 15 meeting rooms total, allowing for multiple concurrent sessions.

What makes Private Suite 7 different from other meeting spaces at the hotel?

Private Suite 7 features individual signature color design, natural daylight, contemporary décor, and air conditioning. It's positioned in a private self-contained area on the mezzanine floor, offering more privacy than the main meeting spaces while still providing professional facilities.

Are there any restrictions on event types or special requirements for business meetings?

The space is designed for professional business meetings, presentations, and corporate events. The hotel requires pre-approval for filming events through a specific form, but standard business meetings, seminars, and corporate presentations can be accommodated without special restrictions.