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What are the room hire costs and minimum spend requirements for Private Suite 5?

Private Suite 5 has a room hire cost of £2,000 inclusive of VAT. There is no separate minimum food and beverage spend mentioned for this specific room, though catering can be arranged separately if required.

What is the maximum capacity for Private Suite 5 and what setup options are available?

Private Suite 5 can accommodate up to 16 delegates in a boardroom setup. The room is specifically designed for boardroom-style meetings and may not be suitable for other layouts due to its size and configuration.

What AV equipment is included with Private Suite 5 and are there additional charges?

The room includes LCD projector, screen, video conferencing capabilities, flipchart, and free Wi-Fi connection as standard. Additional AV requirements beyond the standard package may incur extra charges - contact the venue for specific pricing on enhanced AV setups.

Is security mandatory for events in Private Suite 5 and what does it cost?

Security is mandatory for all events over 50 guests at £30 per hour with a 6-hour minimum. Since Private Suite 5 only accommodates 16 delegates, security would not be required for standard bookings in this space.

What are the booking terms and how long can I hold space without confirmation?

Quotes are offered on a joint option basis (first-come-first-serve) and are valid for 5 working days. After this period, the hotel reserves the right to re-quote, and rates are subject to the venue's Terms & Conditions.

What catering options are available for Private Suite 5 meetings?

The venue can provide tea, coffee breaks, working lunches, and other catering options. Catering is typically served in The May Fair Atrium for larger groups, though specific arrangements for Private Suite 5 would need to be discussed based on your requirements.

What are the standard operating hours and can I access the room outside these times?

The venue's standard office hours are Monday to Friday 09:00-17:30, closed during Bank Holidays. Access outside these hours may be possible but would need to be arranged in advance and may incur additional charges.

Are there any restrictions on the type of events that can be held in Private Suite 5?

The room is designed for corporate meetings and boardroom-style events. For filming or other special events, a pre-approval form must be completed and approved by the hotel before booking can be confirmed.

What service charges apply to bookings at Private Suite 5?

A 10% service charge applies to all food and beverage orders. Room hire charges are inclusive of VAT but service charges are additional to any catering costs.

How far in advance should I book Private Suite 5 and what deposit is required?

The venue operates on a joint option system where space is offered to multiple clients simultaneously. To secure your booking, you should confirm as soon as possible within the 5-day quote validity period. Specific deposit requirements are subject to the venue's Terms & Conditions.