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What are the room hire costs and minimum spend requirements for Private Suite 1?

Private Suite 1 has a room hire cost of £2,000 inclusive of VAT. There is no separate minimum food and beverage spend mentioned for this space, as it's primarily designed for meetings and boardroom-style events rather than dining functions.

What is the maximum capacity for Private Suite 1 and what seating arrangements are available?

Private Suite 1 can accommodate up to 30 delegates in a boardroom setup. The space is individually designed with contemporary styling and natural daylight, making it ideal for executive meetings and smaller corporate gatherings.

What AV equipment is included with Private Suite 1 and are there additional charges?

The suite includes a 65-inch HD Samsung LED screen, Epson G5750 WUXGA projector, comprehensive wired and wireless microphone systems, and accepts HDMI/VGA inputs as standard. Full air conditioning and HD Freeview are also provided, with no additional AV charges mentioned for standard equipment.

Is security mandatory for events in Private Suite 1 and what are the costs?

Security is mandatory for all events over 50 guests at £30 per hour with a 6-hour minimum. Since Private Suite 1 has a maximum capacity of 30 delegates, security would not be required for events within this space's capacity limits.

What are the booking terms and how long are quotes held?

Quotes are offered on a 'joint option' basis, meaning the space is offered to multiple clients on a first-come-first-serve basis and is not held exclusively. Rates are valid for 5 working days, after which the hotel reserves the right to re-quote.

Where is Private Suite 1 located within the hotel and what access is provided?

Private Suite 1 is located in a private self-contained area on the mezzanine floor. This positioning makes it easy to hold separate meetings in close proximity to other hotel facilities while maintaining privacy for executive discussions.

What catering options are available for meetings in Private Suite 1?

The hotel offers Day Delegate Rate packages starting at £120 per person, which include three coffee breaks, working buffet lunch, still and sparkling water, and dedicated event coordination. Tea and coffee breaks are typically served in The May Fair Atrium rather than within the suite itself.

What are the standard operating hours and advance booking requirements?

The hotel's events office operates Monday to Friday 09:00-17:30 and is closed during bank holidays. While specific advance booking requirements aren't stated, the hotel requests early notification for provisional holds and operates on a first-come-first-serve basis for joint options.

Are there any restrictions on event types or special requirements for Private Suite 1?

Private Suite 1 is designed specifically for boardroom meetings and executive gatherings up to 30 people. The space features contemporary design with natural daylight and is equipped for presentations and corporate meetings rather than dining or entertainment events.

What additional services and support are provided with Private Suite 1 bookings?

Bookings include a dedicated Events Executive for pre-event coordination and a dedicated Event Manager on the day. Complimentary high-speed wireless internet access is provided throughout the meeting areas, along with standard stationery boxes for corporate meetings.