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What is the room hire cost for the Private Dining Room and what minimum spend is required?

The Private Dining Room has a room hire fee of £1,000 and requires a minimum Food & Beverage spend of £4,000 including VAT, exclusive of 10% service charge on Food & Beverage. The minimum spend gives you flexibility to build your own package but the actual cost may be higher depending on your requirements.

What are the capacity limits for different event setups in the main spaces?

The Crystal Ballroom accommodates up to 230 guests in theatre setup. The May Fair Theatre seats 201 guests maximum. The Danziger Suite can host up to 220 guests in theatre layout but cannot accommodate 220 for seated functions.

What security requirements are mandatory for events and what are the costs?

Security is mandatory for all events over 50 guests at £30 per hour with a minimum 6-hour requirement. You need 1 security guard per 50-100 guests, so events with 50-100 attendees require one guard minimum.

What AV packages are available for The May Fair Theatre and what do they cost?

The May Fair Theatre offers a Screening Package at £2,200 inclusive of VAT and a Q&A Package at £650 inclusive of VAT. The theatre includes an 8m screen and PA system as standard equipment.

What is included in the Day Delegate Rate and what is the minimum number of attendees?

The Day Delegate Rate costs £120 per person per day with a minimum of 90 attendees. It includes three extensive coffee breaks, three-course hot and cold working buffet lunch, still and sparkling water during meetings, main meeting room hire, stationery box, dedicated Events Executive and Event Manager, and complimentary high-speed wireless internet.

What are the costs for breakout rooms and how many are available?

Private Suites 1, 2, and 3 are each available for £2,000 inclusive of VAT as breakout rooms. The venue has multiple meeting spaces available, with Private Suite 2 specifically accommodating up to 18 guests in a self-contained mezzanine area.

How long are quotes valid and what is the booking hold policy?

Quotes are offered on a 'joint option' basis (first-come-first-serve to multiple clients) and rates are valid for 5 working days. If not accepted within this timeframe, the hotel reserves the right to re-quote. Spaces are not automatically held until you request a provisional hold.

What Christmas party packages are available and what are the minimum numbers?

Christmas packages are available at £145 per person inclusive of VAT with a minimum of 100 attendees. The package includes prosecco on arrival, three-course Christmas dinner, half bottle of house wine, half bottle of water, coffee and mince pies, black linen decorations, and Christmas crackers.

What filming requirements and approval processes are needed for production events?

All filming events require completion of a pre-approval filming form that must be submitted and approved by the hotel prior to booking. The venue can accommodate dry hire filming setups including stage requirements for auditorium-style productions.

What are the service charge rates and how are they applied to different elements?

A 10% service charge applies to all Food & Beverage purchases. Some quotes mention 12.5% service charge, so this may vary by event type or package. Service charges are applied exclusively to F&B and are separate from room hire fees and other venue charges.