Dining

Events

Weddings

What are the room hire costs and minimum spend requirements for wedding events at The May Fair Hotel?

The Private Dining Room has a room hire fee of £1,000 and requires a minimum Food & Beverage spend of £4,000 including VAT, exclusive of 10% service charge on Food & Beverage. The minimum spend gives flexibility to build a tailor-made package but the actual cost may be higher depending on your requirements.

What are the capacity limits for the Private Dining Room for different wedding setups?

The Private Dining Room can accommodate up to 72 guests for seated dining and up to 100 guests for drinks receptions. This makes it suitable for intimate wedding celebrations and cocktail-style receptions.

What catering options are available for weddings and are there any dietary restrictions accommodated?

The venue offers a new menu from the May Fair Kitchen featuring Mediterranean cuisine with Spanish and Italian plates. Based on other events, halal catering options are available upon request, and the venue can accommodate various dietary requirements including alcohol-free packages.

What AV equipment and technical facilities are included in the Private Dining Room?

The Private Dining Room includes LCD projector, PA system, Wi-Fi connection, dimmer lighting controls, and air conditioning. These facilities support wedding ceremonies with presentations, speeches, or multimedia displays.

What are the booking terms and how far in advance do I need to secure my wedding date?

Quotes are offered on a joint option basis, meaning the space is offered first-come-first-serve to multiple clients on the same dates. Rates are valid for 5 working days, and the venue reserves the right to re-quote if not accepted within this timeframe.

Are there any mandatory additional costs like security or service charges for wedding events?

A 10% service charge applies to all Food & Beverage purchases and is excluded from the minimum spend requirement. For events over 50 guests, security is mandatory at £30 per hour with a minimum 6-hour requirement (1 security guard per 50-100 guests).

What are the setup and access arrangements for wedding preparations?

Event timings can be arranged from early morning through to midnight, with access typically available from 18:30 onwards for evening events. The venue provides dedicated Events Executive for pre-event coordination and Event Manager for day-of support.

What makes the Private Dining Room unique for wedding celebrations?

The Private Dining Room features antique walnut parquet flooring, dark wooden panelling, and an opulent green marble fireplace, creating a dramatic yet luxurious atmosphere. It's located in a discreet area of the hotel, providing privacy and exclusivity perfect for intimate wedding celebrations.

Can the Private Dining Room accommodate both ceremony and reception, and what layout options are available?

The space can accommodate both dining (up to 72 guests) and drinks receptions (up to 100 guests), making it suitable for combined ceremony and reception events. The room offers exhibition space and flexible layouts to accommodate different wedding formats.

What are the payment terms and cancellation policies for wedding bookings?

All rates are subject to the venue's Terms & Conditions, though specific payment schedules and cancellation policies are not detailed in the standard quotes. Couples should request full terms when placing a provisional hold on their wedding date.