Business

Film and Photo

Screenings

What are the exact costs for hiring The May Fair Theatre for film screenings and presentations?

The May Fair Theatre offers a Screening Package at £2,200 inclusive of VAT and a Q&A Package at £650 inclusive of VAT. These packages include use of the 8m screen, PA system, and Italian leather-trimmed seating for up to 201 guests. Room hire and AV packages are separate from any food and beverage requirements.

What is the maximum capacity and seating arrangement for The May Fair Theatre?

The May Fair Theatre accommodates up to 201 guests in theatre-style seating with Italian leather-trimmed seats featuring armrests and fold-out tables. The space provides ample legroom and is designed for supreme comfort during screenings and presentations.

What AV equipment and technical facilities are included with the theatre hire?

The theatre includes an 8m screen, PA system, stage with optional speaker's podium, air conditioning, blackout capabilities, dimmer controls, room control systems, three-phase power, and Wi-Fi connection. A detailed AV brochure is available outlining all technical specifications and capabilities.

What are the access times and setup requirements for events in The May Fair Theatre?

Access is typically available from 18:30 onwards for evening events. The theatre features blackout capabilities and professional room control systems, making it suitable for daytime screenings as well. Setup requirements vary depending on the specific AV package selected.

Are there mandatory additional costs beyond the screening package fees?

For events over 50 guests, security is mandatory at £30 per hour with a minimum 6-hour requirement. A 10% service charge applies to all food and beverage orders. VAT is included in the screening packages but additional services may incur separate charges.

Can The May Fair Theatre accommodate filming and photography shoots?

Yes, the theatre is available for filming location shoots in London. A pre-approval filming form must be completed and approved by the hotel prior to booking. The space features professional lighting controls, three-phase power, and a stage platform suitable for multimedia presentations and filming.

What food and beverage options are available for theatre events?

Food and beverage services are separate from the screening packages and can be arranged in additional spaces like the Crystal Room. Reception packages start from £13,500 inclusive of VAT for accompanying spaces, with minimum spend requirements varying by room selection.

How far in advance must bookings be confirmed and what is the hold policy?

Quotes are offered on a joint option basis (first-come-first-serve) and are not automatically held. Rates are valid for 5 working days, after which the hotel reserves the right to re-quote. Clients must request a provisional hold to secure dates in the booking system.

What are the booking terms and payment requirements for theatre hire?

All bookings are subject to the hotel's Terms & Conditions. The theatre can be booked as a dry hire with the screening packages, or combined with food and beverage services in additional spaces. Payment terms and deposit requirements are outlined in the formal booking contract.

Are there restrictions on event types or content for The May Fair Theatre?

The theatre is suitable for film screenings, corporate presentations, product launches, educational seminars, and private screenings. A pre-approval process is required for filming shoots. Specific content restrictions or technical limitations would be discussed during the booking consultation process.