Leonardo Royal Hotel London Tower Bridge

The Trinity Suite (main plenary) costs £8,100 incl VAT per day (reduced from £10,500), accommodating up to 237 in classroom layout or 700 in theatre. Syndicate rooms America and Ludgate cost £1,300 each per day (£2,600 total, reduced from £4,000). All room hire includes projector and screen, flipchart with markers, pads/pens/paper, Wi-Fi, signage, dedicated event planner, and dedicated event manager on the day.

DDR packages range from £69-£99 per person incl VAT depending on date and room. The Prescot Suite requires minimum 15-16 delegates, while larger events in Trinity Suite require minimum numbers that vary by date. DDR includes room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, basic AV equipment, stationery, Wi-Fi, and dedicated event management.

Trinity Suite accommodates maximum 237 in classroom layout or 700 in theatre style. Prescot Suite holds maximum 18 boardroom, 50 theatre, 32 cabaret, or 15 U-shape. America and Ludgate syndicate rooms each accommodate maximum 36 boardroom. The Garrick Suite is limited to 8 fixed boardroom or 10 without TV screen.

Standard event hours are typically 09:00-17:00 per day. Events can run from 07:30am-17:00pm in some spaces. For evening events, loud music must be turned down at 23:00 with only soft background music allowed until midnight, with carriages at 01:00. Setup access is typically from 10am on event day, though earlier access may be available for additional cost.

The venue operates a 'Joint 1st option' system where multiple clients can hold the same space simultaneously. The first client to return a signed contract within three working days gets exclusive use. Hold periods are typically until end of day on specified dates, and if no response is received by deadlines, the space is automatically released to other interested parties.

Basic projector and screen are included in room hire. Additional AV costs include: PA system £250-£950 incl VAT, microphones £66 each, AV technician £648 maximum 8 hours (mandatory if using 2+ microphones), lectern £64, stage blocks £54 each, external AV £750, and Owl Lab for hybrid meetings £300. All AV items beyond basic projection are chargeable.

Foyer A & B and Atrium serve as catering/exhibition spaces outside meeting rooms. Some spaces have minimum spend requirements - for example, Harpley suite requires £4,500 incl VAT minimum spend on food & beverages. If minimum spend isn't reached, the shortfall is allocated towards room hire and must be pre-paid by the client.

External caterers are permitted but must provide extensive documentation including: current employers liability insurance (minimum £5 million per incident), current public liability insurance (minimum £5 million per incident), health and safety documents, HACCP, hygiene certification, food hygiene training records, food safety certificates for all chefs, and Certificate Level 2. Use of kitchen facilities is included in dry hire packages.

The venue reserves the right to change meeting spaces and may need to move bookings if other clients add rooms to existing events. If availability is lost, the venue will attempt to offer alternative dates or spaces. All rates and proposals are subject to change if event requirements are modified after initial quotation.

Security is mandatory at £24 per hour with a minimum 6-hour requirement for certain events. AV technician becomes mandatory at £648 for 8 hours if booking 2 or more microphones. Chair covers cost £4.20 per chair, bows £2.40 each, and various decorative items have additional charges. All rates quoted are inclusive of VAT.