Events

What is the Day Delegate Rate pricing and what does it include?

The Day Delegate Rate is £69.00 per person (reduced from £99.00) with a minimum of 120 delegates. This includes main meeting room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, projector and screen, flipchart with markers, pads/pens/paper, Wi-Fi, signage, dedicated event planner, and dedicated event manager on the day.

How does the 'Joint 1st Option' booking system work?

Joint 1st Option means multiple clients can hold the same space on the same day. The first client to confirm and return the contract within three working days gets exclusive use of the space. If you don't confirm by the deadline, your booking will be automatically released to other interested parties.

What are the room capacities and layouts available?

The Milton Suite accommodates up to 200 in theatre layout or 150 in cabaret style. The Blackfriars Suite holds maximum 6 in boardroom layout. Leo's Balcony has a maximum capacity of 100 people with a £4,000 minimum spend on food and beverage (50% must be spent on food).

What AV equipment is included and what are the additional costs?

One projector and screen is included in the Day Delegate Rate. Additional AV costs: PA system £245-£350, microphones £66 each, lectern £64, stage blocks £54 each, AV technician £550 (maximum 8 hours, mandatory for 2+ microphones), and external AV supplier fee £750.

What are the standard hire times and overtime charges?

Standard hire is maximum 8 hours, typically 09:00-17:00. All rates are based on this timeframe. Hourly supplements and overnight hold charges apply for additional time beyond the standard 8-hour period, though specific overtime rates are not detailed in available information.

What minimum spend requirements apply for different event types?

Day Delegate Rate requires minimum 120 delegates at £69 per person. Leo's Balcony has a £4,000 minimum spend (50% on food). Sabine Rooftop Bar was quoted with a £5,000 minimum spend inclusive of VAT plus 12.5% service charge. Drinks receptions typically require £3,000-£10,000 minimum spends.

Are there setup and breakdown options available?

Evening setup the night before an event is available for £12,000 (as quoted for the Wren and Lutyens Suite). Complimentary access from 4pm on the event day is offered for some bookings. De-rig services are available but specific costs vary by room and duration.

What catering spaces and dining options are provided?

Refreshments are served in designated refreshment areas outside meeting rooms. Lunch can be served in Leo's Restaurant as a 2-course buffet or as working lunch (sandwiches with small hot items) in the refreshment space. Tea and coffee are included throughout the day in Day Delegate packages.

What are the accessibility features of the meeting rooms?

The Milton Suite is fully accessible with air conditioning but no natural daylight. The Blackfriars Suite is also fully accessible with air conditioning and features a 66-inch 4K TV screen. Some rooms may not be fully accessible, so specific accessibility requirements should be confirmed when booking.

How far in advance should bookings be confirmed?

Bookings on Joint 1st Option must be confirmed within three working days of receiving the proposal. The venue requires decisions by specific deadlines (typically giving 1-2 days notice) or spaces will be automatically released. Early confirmation is recommended due to high demand.