Business

Events

Other

What are the room hire rates and what's included in the base price?

Room hire rates vary by space and date, ranging from £450-£6,500 per day. For example, Studio 1 costs £1,350 per day (reduced from £1,700), while The Arena costs £5,000 for dry hire. All room hire includes complimentary WiFi, mineral water, 85" TV with HDMI cable, and 1 flipchart with pads and pens. VAT is included in all quoted rates.

How long are booking options held and what are the payment terms?

Initial proposals are typically valid for 7 days, after which spaces are automatically released if not confirmed. Some bookings may be placed on "shared option," meaning multiple clients can hold the same dates until one signs a contract first. Commission is paid at 10% on gross rates for confirmed bookings.

What are the capacity limits for different room setups?

The Arena accommodates up to 350 people in theatre style or 162 with round tables. Remix 1+2 can hold up to 200 people in theatre style or 135 in cabaret setup (9 people per table). Studio 1 accommodates up to 100 people in theatre style, while smaller meeting rooms typically hold 10-50 people depending on layout.

What are the catering options and minimum spend requirements?

Day Delegate Packages start at £75-£85 per person (minimum 90-250 people depending on room) and include arrival refreshments, mid-morning break, lunch, afternoon break, room hire, and AV equipment. Individual catering options include unlimited tea/coffee at £17.50 per person, sandwich lunch at £17.50 per person, and restaurant lunch at £29 per person. Some larger spaces require minimum food and beverage spends of £2,500-£4,000.

What audio-visual equipment is available and what are the additional costs?

Basic AV (85" TV, HDMI cable, flipchart) is included in room hire. Additional equipment is sourced from trusted external suppliers: PA systems from £650-£750, microphones from £90-£100 each, and large conference live-streaming equipment from £3,300-£3,500 per day. If bringing your own AV equipment, you must provide PAT test, RAM test, and liability insurance forms.

What are the restrictions on external catering and advance notice requirements?

External catering requires at least two weeks advance notice for approval. For simple items like sandwiches, you may only need to sign a form confirming you won't need kitchen access. External catering is not permitted for last-minute bookings or events with short notice.

Are there exhibition spaces available and what are the setup options?

The Arena (23m x 18m) can accommodate up to 30 exhibition stands and costs £6,500 for room hire. Exhibition tables are typically 2m x 3m or 3m x 2m depending on requirements. Power supply to tables and space for standing banners behind tables can be arranged. Remix 1+2 can accommodate up to 15 exhibition stands in a reception layout.

What is the hotel's location and accessibility?

The Cumberland Hotel is located at Great Cumberland Place, Marble Arch, London W1H 7DL, just 20 yards from Marble Arch Tube Station. The venue is strategically positioned between Oxford Street and Marble Arch, with Hyde Park nearby. Meeting facilities have private entrance and lift access, completely separate from the main hotel.

Can events accommodate hybrid arrangements with online attendees?

Yes, hybrid events are supported through external AV suppliers. Large conference 2-way live streaming equipment with up to 5 cameras costs £3,300 per day and can accommodate up to 500 people joining online. This includes professional staff to manage the technical aspects of the hybrid setup.

What are the pricing differences between peak and off-peak periods?

October availability is very limited and results in higher costs due to demand. The venue offers reduced rates during certain periods - for example, Studio 1 was quoted at £1,350 reduced from £1,700, and room hire rates are often negotiable depending on the specific dates and requirements.