Business

Events

Other

What are the room hire rates for business meetings and what's included in the base price?

Room hire rates vary by space size and demand, ranging from £450-£3,150 per day. Base rates include complimentary WiFi, still and sparkling mineral water, 85'' TV with HDMI cable, and 1 flipchart. All rates are inclusive of VAT and there's a 10% commission structure for bookings.

How long are booking options held and what happens if I don't confirm within the timeframe?

Initial proposals are typically held for 7 days as a 'First Option' or 'Shared Option'. If you don't confirm and sign a contract within this period, the space is automatically released and becomes available to other clients. You can request a new quote if the space is still available after release.

What are the catering options and minimum spend requirements for business events?

Catering options include tea/coffee service (£4-£7 per person per serving), unlimited daily tea/coffee (£17.50 per person), sandwich lunch (£17.50 per person), and restaurant lunch (£29 per person). Some larger spaces require minimum food and beverage spends of £2,500-£4,000 depending on the room.

What capacity limits apply to different room setups for corporate events?

The Arena accommodates up to 350 people in theatre style or 162 with round tables. Remix 1+2 can hold up to 200 people in theatre style or 135 in cabaret setup (9 people per table). Smaller studios accommodate 10-100 people depending on the specific room and layout chosen.

What audio-visual equipment is available and what are the additional costs?

Basic AV (85'' TV with HDMI, screen, LCD projector) is included in room hire. Additional equipment costs include PA systems from £650-£750, microphones from £90-£100 each, and AV technicians from £650 per day. Large conference live-streaming setups cost £3,300-£3,500 per day.

Can I bring my own AV equipment and what documentation is required?

Yes, you can supply your own AV equipment at no additional cost. However, each item must be provided with a PAT test certificate, RAM test, and liability insurance documentation before the event.

What are the policies for external catering and how much advance notice is required?

External catering is permitted but requires at least two weeks advance notice to secure necessary approvals. For simple items like sandwiches, you may only need to sign a form confirming you're bringing outside food, but kitchen access is not provided.

Are there pricing differences based on dates and how flexible are the rates?

Yes, pricing varies significantly by demand and availability. October dates show limited availability with higher costs, while rates can be reduced from standard pricing (e.g., £1,350 reduced from £1,700). The venue cannot always accommodate budget requests, particularly for peak periods.

What exhibition space is available and what are the setup specifications?

The Arena (23m x 18m) can accommodate up to 30 exhibition stands at £6,500 room hire. Standard exhibition tables are 2m x 3m or 3m x 2m depending on requirements. Power supply to tables and space for standing banners behind tables can be arranged.

What information do I need to provide to secure a booking and get an accurate quote?

You must provide full contact details, company name and address, event timings, catering requirements, layout preferences, AV needs, and the person who will sign the contract. Missing information may delay the proposal or result in automatic release of held dates.